Executive Assistant

Position : Executive Assistant (Fixed Term - 1 Year)

[Role Mission]

The Executive Assistant works closely with the Gucci Korea General Manager and the senior management team, providing comprehensive executive support to facilitate effective decision-making and seamless business operations.

With a strong understanding of Gucci Korea's business strategy, organizational structure, and operational priorities, the Executive Assistant is responsible for preparing business reports, management presentations, and executive communications.

The role serves as a key communication and coordination partner to the General Manager, ensuring that key messages, strategic directions, and business priorities are communicated accurately and consistently across the organization.

Through proactive collaboration with internal and external stakeholders, the Executive Assistant supports the effective execution of key business initiatives and contributes to overall organizational efficiency..

[Key Accountabilities]

1. Executive Communication & Stakeholder Management

• Ensure accurate and consistent communication of the Gucci Korea General Manager's key messages, strategic direction, and business priorities across internal and external stakeholders.
• Draft and coordinate executive communications, including emails, official announcements, business correspondence, and other communications on behalf of the General Manager.
• Support formal communications with Regional/HQ teams, department stores, and key external business partners.
• Maintain proactive and professional communication with department heads and key stakeholders to facilitate cross-functional collaboration and the execution of business priorities.
• Provide Korean-English interpretation and communication support during key meetings, official events, and business engagements as required.

2. Business Reporting & Presentation

• Prepare high-quality business reports, management presentations, and executive briefing materials for the General Manager and senior management team.
• Consolidate business performance updates, key activities, and critical issues across departments into clear, structured, and insightful reports.
• Develop presentations and business documents that effectively communicate Gucci Korea's strategic priorities, business direction, and operational performance.
• Prepare materials for management meetings, document key discussions, and coordinate follow-up actions to ensure timely execution.
• Support the preparation and consolidation of business reports and presentations for Regional/HQ management as required.

3. Executive Office & Business Coordination

• Manage the Gucci Korea General Manager's calendar, meetings, appointments, business travel, and internal and external engagements.
• Coordinate and prepare executive meetings, business reviews, and key management discussions to ensure effective execution.
• Organize and facilitate visits from Regional/HQ executives, meetings with key business partners, and other official engagements.
• Liaise with relevant departments to coordinate business requests, monitor progress, and follow up on key action items on behalf of the General Manager.
• Handle administrative responsibilities, including travel arrangements, expense reimbursements, conference calls, and other executive support activities.
• Anticipate business needs, proactively manage competing priorities, and ensure efficient coordination of executive schedules and activities.

4. Event & Special Project Coordination

• Support the planning and execution of senior management workshops, leadership meetings, employee events, and other key corporate activities.
• Coordinate event logistics, schedules, and operational arrangements in collaboration with internal departments and external partners.
• Provide coordination and execution support for special projects and strategic initiatives led by the Gucci Korea General Manager.
• Work closely with cross-functional teams to monitor project progress, coordinate deliverables, and ensure timely follow-up on agreed actions.
• Undertake additional assignments and special projects as required.

5. General Affairs & Office operations

• Coordinate visits by the CEO and Global/Regional Executives, including transportation, local logistics, and parking arrangements
• Provide reception and administrative support to employees, executives, and visitors, ensuring responsive and accurate assistance
• Oversee daily office administration, including office supplies, common areas, mailroom, shared storage, and facility maintenance
• Coordinate facility maintenance requests, service schedules, and vendor communications to ensure a well-maintained office environment
• Manage invoices, payment documentation, and related administrative processes
• Facilitate effective communication and coordination between internal departments and external partners

[Key Requirements]

1. Education & Professional Experience

• Bachelor's degree preferred.
• Minimum of 2 years of relevant professional experience in a corporate environment.
• Previous experience in Executive Assistance, Executive Office, Business Coordination, or a related function is preferred.

2. Communication & Language Skills

• Excellent verbal and written communication skills in both Korean and English.
• Ability to accurately interpret and professionally communicate the General Manager's messages and business priorities.
• Strong business writing skills, including executive correspondence, official communications, reports, proofreading, and editing.
• Confidence and professionalism in public speaking, presentations, and formal business settings.
• Strong interpersonal communication skills with the ability to engage effectively with stakeholders at all organizational levels.

3. Business & Technical Competencies

• Advanced proficiency in Microsoft Office applications, particularly PowerPoint, Word, Excel, and Outlook.
• Strong capability in preparing professional business documents, executive presentations, and management reports.
• Good business acumen, with the ability to understand business performance, identify key issues, and summarize complex information clearly and logically.
• Excellent organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
• Proven ability to coordinate complex meetings, business travel, and executive schedules efficiently.
• Strong research and information-gathering skills, with the ability to identify and utilize relevant resources.

4. Interpersonal & Organizational Skills

• Excellent interpersonal skills with the ability to establish trusted and collaborative working relationships with the General Manager, senior management, and cross-functional teams.
• Ability to work independently while maintaining a strong team-oriented and collaborative approach.
• Strong understanding of organizational dynamics, business priorities, and cross-functional workflows.
• Ability to coordinate effectively across multiple stakeholders and facilitate smooth communication and execution.
• Demonstrated commitment to teamwork and supporting shared organizational objectives.

5. Personal Attributes & Mindset

• High level of professionalism, accountability, accuracy, and attention to detail.
• Strong sense of discretion, integrity, and confidentiality when handling sensitive business and executive information.
• Adaptability and flexibility in responding to changing business needs, priorities, and working environments.
• Ability to perform effectively in both in-person and remote working environments.
• Proactive and solution-oriented mindset , with the ability to anticipate needs, take initiative, and follow through on responsibilities.
• Strong sense of collaboration and commitment to supporting the Gucci Korea General Manager's strategic direction, business objectives, and overall organizational success.

Key Behaviors

Explore

Considerate Thinker

• Sees the big picture and understands how own actions and decisions impact others and the organization as a whole

Solutions Developer

• Actively scans the environment for new approaches, blending different ideas to come with creative yet effective solutions

Deliver

Accountable Achiever

• Actively gets things done, raising the bar for performance, and taking accountability for own actions

Agile Advocate

• Driven by the sense of urgency, promotes change and takes smart risks in pursuit of goals

Connect

Connection Builder

• Builds trust-based relationships across boundaries and encourages collaboration
• Adapts own style to communicate impactfully

People Enabler

• Empowers others by providing autonomy and encouraging self-expression, valuing, and amplifying each person’s uniqueness

Build

Continuous Learner

• Is self-aware, curious to learn and seeks feedback from others to continuously grow, always putting improvement over comfort

Talent Builder

• Provides constructive and on-going feedback, coaches and helps others to achieve their full potential

Work authorization

• Qualified candidates must have the proper work authorization to work in Korea