Executive Assistant

Calendar Management: Coordinate and manage the Chairman's calendar, including scheduling appointments, meetings, and travel arrangements.

Communication: Serve as the primary point of contact for internal and external communications on behalf of the Chairman, including answering phone calls, responding to emails, and drafting correspondence.

Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and other relevant documents. Attend meetings as needed, take minutes, and follow up on action items.

Document Management: Maintain and organize electronic and paper files, ensuring all documents are properly filed and accessible.

Administrative Support: Provide general administrative support, such as handling expense reports, managing office supplies, and coordinating special projects as assigned.

Relationship Management: Build and maintain positive relationships with stakeholders, including board members, staff, students, parents, and external partners.

Event Planning: Assist in planning and executing special events, such as conferences, workshops, and board meetings.

Confidentiality: Handle sensitive information with discretion and always maintain confidentiality.

Research: Conduct research on various topics as requested by the Chairman, providing summaries and recommendations as needed.

Problem Solving: Anticipate potential issues and proactively address them, seeking guidance from the Chairman when necessary.

Continuous Improvement: Identify opportunities to streamline processes and improve efficiency within the Chairman's office.

Requirements:

Experience: A minimum of 10 years of experience in executive support roles, preferably within the education sector.

Education: Bachelor's degree in business administration, education, or a related field is preferred.

Organizational Skills: Strong organizational skills with the ability to manage multiple tasks simultaneously and prioritize effectively.

Communication: Excellent written and verbal communication skills, with a professional and courteous demeanour.

Technology Proficiency: Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

Attention to Detail: Meticulous attention to detail and accuracy in all work tasks.

Discretion: Demonstrated ability to handle confidential information with discretion and integrity.

Problem-Solving: Strong analytical and problem-solving skills, with the ability to think critically and make sound decisions.

Adaptability: Flexible and adaptable to changing priorities and deadlines.

Team Player: Ability to work collaboratively with colleagues at all levels of the organization.

Professionalism: Maintain a high level of professionalism and confidentiality in all interactions.

This position offers an exciting opportunity to play a key role in supporting the Chairman of our educational institution and contributing to the success of our organization. If you have the skills, experience, and passion for education, we encourage you to apply.