Executive Assistant

We are seeking an Executive Assistant who will support senior leadership with day-to-day organisation and administrative tasks to keep operations running smoothly. Based in the City of London, this role is key to ensuring efficient communication, scheduling and project coordination within the business.

• Salary: £30,000 per year
• Permanent contract
• Start: ASAP
• Office based role (City of London)

Key Responsibilities

• Managing diary for senior team member who travels frequently.
• Arranging domestic and international travel, including flights, accommodation and handling any last-minute changes.
• Managing inboxes and acting as the first point of contact for internal and external enquiries.
• Organising meetings, calls, preparing conferences diaries, and following up where needed.
• Handling confidential information with care and discretion.
• Supporting ongoing projects, coordinating with relevant teams and following up on outstanding tasks.
• Helping with the day-to-day running of the office and improving processes where needed.
• Providing general administrative support and helping with ad-hoc tasks as required.

Key Skills and Attributes

• Strong organisational and time-management skills, with the ability to manage multiple priorities.
• Good communication and interpersonal skills.
• Practical approach to solving problems.
• Strong attention to detail and accuracy.
• Ability to work independently, take initiative and anticipate the needs of the team.
• Flexible and able to adapt to changing priorities in a busy environment.
• Professional, trustworthy and able to handle confidential information with discretion.
• Confident using Microsoft Office, particularly Outlook, Excel, Word and Adobe.
• A team player who is happy to support colleagues across the business.

If you're interested in this role, apply now!

Aquilano is an equal opportunity employer, which means we'll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and we're committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: £30,000.00-£31,000.00 per year

Benefits:

• Company pension

Work Location: In person