Executive Assistant

About the Job

We are looking for a proactive and organised Executive Assistant to support cross functional functions including but not restricted to day-to-day business back-end operations, HR and office administration. The ideal candidate should have strong communication and coordination skills, attention to detail, knowledge of Google Suite (GSheet, GDocs etc.), keen to learn new AI tools, and the ability to manage multiple responsibilities while maintaining confidentiality.

Key Responsibilities:

1. Project based Management Support: Assist senior management by carrying out tasks assigned by them, internal coordination with teams, preparing meeting minutes and conducting timely follow-ups.
2. HR & Administrative Operations: Maintain employee records, attendance, Comp-off and leave trackers; update login/logout sheets; prepare reports and presentations; and manage office supplies and vendor coordination.
3. Travel & Shoot Coordination: Book flights, cabs and hotels for shoots; research and coordinate travel and accommodation options online.
4. Process & Documentation Management: Support the implementation of internal policies, streamline workflows and maintain accurate documentation.

Requirements

1. Good command of written and spoken English and Hindi.
2. Strong organisational, communication and interpersonal skills.
3. Ability to multitask, prioritise responsibilities and meet deadlines.
4. Good working knowledge of MS Office, Google Workspace, spreadsheets and documentation.
5. Strong attention to detail and accuracy in maintaining records and preparing reports.
6. Ability to handle confidential information professionally.
7. Proactive approach to problem-solving, follow-ups and task completion.
8. Ability to work independently while coordinating effectively with different teams.