Executive Assistant

Who you are

• 7+ years of experience as an executive assistant working with senior level management
• Undergraduate college degree is required
• Able to manage up through tact and anticipation of needs
• Possess a strong attention to detail and a high level of confidentiality
• Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Excellent written and verbal communication skills
• Strong experience managing schedules and processes in a fast-paced environment
• Experience scheduling global travel, across multiple time zones, and multi-leg trips
• Team player and comfortable working with 30+ people, reporting to a senior admin
• Comfort operating within a dynamic environment and executing in situations where paths are uncharted
• Able and willing to provide executive support beyond the scope of a typical workday

What the job involves

• Manage calendars of several senior managers with a high level of detail, coordinating, and prioritizing daily tasks
• Arrange complex and detailed travel plans
• Process expense reports in a timely manner
• Format information for internal and external communications such as memos, emails, presentations, and reports
• Help move along deliverables, facilitate special requests, and contribute and execute last-minute ideas
• Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed