Executive Assistant

This position has an estimated starting base of $68,000/yr but is negotiable, based on experience and skillset.

This position has a primary work location of Lincoln, NE, but will need flexibility to work from Omaha, NE as well.

Job Overview

This position will require a highly organized and proactive Executive Assistant to support our executive leadership team and help advance key organizational priorities. This hybrid role requires a versatile individual capable of managing executive support functions while contributing to special projects, operational initiatives, communications, and other business-critical activities as needed. The ideal candidate will be a strategic thinker, a strong communicator, and a collaborative team player. This is a full-time position with potential travel and occasional overnight stays. Regular working hours are 8:00 a.m. to 5:00 p.m., with flexibility required to accommodate changing business demands.

Core Responsibilties

Executive Support –

-Manage calendars, schedule meetings, and coordinate travel arrangements

-Prepare, format, and edit correspondence, reports, presentations, and other documents

-Handle confidential information with discretion

-Liaise with internal departments and external partners on behalf of executives

-Manage company documentation and records across multiple storage platforms, including digital and physical filing systems.

Special Projects –

-Assist with establishing new company locations

-Assist with developing internal systems in company software

-Assist and coordinate IT needs

-Assist and coordinate Marketing needs

Skills & Abilities

-Exceptional organizational skills with strong attention to detail.

-Ability to manage multiple projects, priorities, and deadlines simultaneously.

-Strong written and verbal communication skills.

-Professionalism and discretion when handling sensitive and confidential information.

-Excellent problem-solving and critical-thinking abilities.

-Self-motivated with the ability to work independently and take initiative.

-Strong interpersonal skills with the ability to build effective relationships at all levels of the organization.

-Adaptability and flexibility in a fast-paced, evolving work environment.

-Proficiency in Microsoft Office Suite and other business software applications.

-Ability to learn new technologies, systems, and business processes quickly.

-Experience coordinating cross-functional initiatives and collaborating with internal and external stakeholders.

-High level of accuracy in document preparation, data management, and record keeping.

-Ability to anticipate needs and proactively address challenges before they arise.

-Ability to represent the executive leadership team professionally with employees, clients, vendors, and business partners.

-Strategic mindset with the ability to support organizational goals and business initiatives.

Pay: From $68,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person