Executive Assistant

We're Hiring: Operations & Executive Assistant

Source Real Estate | Philadelphia, PA

Full-Time | Hybrid | Compensation Based on Experience

About Source Real Estate

Our mission is simple: To connect the right people with the right opportunities at the right time.

Source Real Estate specializes in new construction sales and commercial real estate.

We're building a relationship-driven real estate business with a goal of reaching $1 million in annual Gross Commission Income (GCI) in 2027.

We're looking for a motivated, organized, tech-savvy individual who can help us grow.

The Opportunity

We're hiring an Operations & Executive Assistant to work directly with our CEO and COO to manage daily operations, organize relationships, coordinate events, and drive new business opportunities.

This is not a traditional administrative position. We're looking for someone who takes initiative, enjoys connecting people, and knows how to leverage AI and technology to grow a business.

You'll have support from a team that includes:

• A full-time administrative assistant for contracts and conveyancing.
• A full-time administrative assistant for marketing and branding.
• A full-time videographer/photographer.

Your role is to coordinate these resources, keep projects moving, and help turn our relationships, marketing, and events into new business.

What You'll Do

Event Planning & Relationship Building — Major Responsibility

• Plan, organize, and execute client appreciation events, investor meetups, networking events, and industry gatherings.
• Manage venues, vendors, sponsors, invitations, budgets, and event logistics.
• Build relationships with clients, investors, developers, real estate professionals, and business partners.
• Coordinate event promotion with our marketing and content teams.
• Manage guest lists, RSVPs, attendee communications, and post-event follow-ups.
• Identify opportunities to introduce people, strengthen partnerships, and generate new business through events.
• Help create a consistent calendar of events that grows the Source ecosystem.

Operations & Executive Support

• Manage the CEO's calendar, communications, meetings, and priorities.
• Coordinate the administrative, marketing, and content teams.
• Track projects, deadlines, and responsibilities.
• Assist with appointments, property visits, vendor coordination, and occasional local errands.
• Improve internal systems and daily workflows.

AI, CRM & Deal Management

• Use ChatGPT, AI tools, CRM systems, and automation to organize and track deals, leads, relationships, and follow-ups.
• Maintain an organized pipeline of active transactions and future opportunities.
• Help identify prospects and coordinate outreach campaigns.
• Ensure clients and business partners receive consistent follow-up.
• Prepare weekly business development and pipeline reports.
• Build efficient systems that help our team manage more opportunities without losing the personal touch.

Marketing & Business Development

• Coordinate with our marketing team and videographer to execute content and marketing initiatives.
• Help organize prospecting campaigns, client outreach, and networking opportunities.
• Track incoming leads and ensure they're properly managed.
• Support listing launches, open houses, and promotional activities.
• Identify ways to attract more people, relationships, and deals to Source.

Who We're Looking For

• Highly organized, proactive, and dependable.
• Strong event planning and coordination skills.
• Naturally outgoing and comfortable building relationships.
• Experienced using AI tools such as ChatGPT to improve workflows and productivity.
• Comfortable with CRM systems, Google Workspace, and project management software.
• Excellent communication and follow-up skills.
• Able to coordinate people, projects, and competing priorities.
• Resourceful, creative, and solutions-oriented.
• Interested in real estate, entrepreneurship, marketing, and business development.
• Reliable transportation for local responsibilities.

Experience in real estate, event planning, operations, or executive assistance is preferred.

What Success Looks Like

Our goal is to drive more people, relationships, and deals to Source Real Estate.

Success means our events are well attended, our relationships are consistently nurtured, our opportunities are organized, and our team is operating efficiently.

You'll help build the systems and experiences that allow Source to grow while giving our leadership team more time to focus on generating business and closing deals.

We're looking for someone who wants to grow with us and eventually take on a larger leadership role.

Apply Today

Email your resume and a brief introduction to:

[email protected]

Subject: Operations & Executive Assistant Application

Tell us about your experience with event planning, team coordination, and using technology or AI to improve business operations.

Source Real Estate

Your Source for Real Estate

Pay: From $45,000.00 per year

Benefits:

• Flexible schedule
• Relocation assistance

Work Location: Hybrid remote in Philadelphia, PA 19147