Executive Assistant

Overview

As an Executive Assistant, you’ll keep daily operations moving by coordinating schedules, supporting office management, and communicating with clients and customers. You’ll bring strong organization and a welcoming, professional approach to every interaction. Your impact: By keeping calendars, records, and communications organized, you help leaders stay focused and clients receive timely support.

Duties

• Manage calendars, schedule meetings, and provide personal assistant support as needed
• Answer and route calls using multi-line phone systems; welcome visitors and support front desk and customer service needs
• Prepare documents with word processing and productivity software, including Microsoft Office; maintain spreadsheets and complete data entry
• Organize filing, clerical tasks, and office management activities while providing client communication and customer support
• Use QuickBooks and other computer tools as assigned; handle phone communication with clear phone etiquette

Qualifications

• Administrative, office, clerical, or personal assistant experience is helpful; customer service or front desk experience is also valued
• Strong organizational and time management skills, with accuracy in typing, data entry, and filing
• Computer literacy and technical proficiency with Microsoft Office, spreadsheets, word processing, and productivity software
• Comfortable using QuickBooks and multi-line phone systems, or able to learn them
• Bilingual ability is a plus; clear client communication and a professional, service-focused approach are essential

Pay: $40.00 - $55.00 per hour

Expected hours: 8.0 per week

Work Location: In person