Executive Assistant

Network Wireless Solutions (NWS) seeks a highly organized, proactive, and professional Executive Assistant to support the Chief Executive Officer (CEO). As a trusted partner, this individual will manage complex schedules, coordinate executive communications and cross-functional projects, and help keep executive priorities running smoothly.

The ideal candidate is solutions-oriented, exercises sound judgment, maintains strict confidentiality, and thrives in a fast-paced, dynamic environment. This individual will play a critical role in supporting strategic initiatives, managing competing priorities, and serving as a key liaison between the CEO, leadership team, employees, customers, and external partners.

Essential Duties and Responsibilities

Executive Support

• Manage the CEO's complex calendar, appointments, meetings, and travel arrangements.
• Prioritize and coordinate scheduling requests to maximize executive efficiency and effectiveness.
• Prepare agendas, presentations, reports, meeting materials, and briefing documents for executive meetings.
• Screen and manage incoming communications, including emails, phone calls, and correspondence.
• Draft, edit, and proofread professional communications on behalf of the CEO.
• Track deliverables, deadlines, and follow-up items to ensure timely completion.

Strategic Coordination & Project Management

• Support the execution of key business initiatives and strategic projects.
• Coordinate cross-functional activities and follow up with department leaders on action items.
• Monitor project progress and provide status updates to the CEO.
• Assist with organizational planning, leadership meetings, and company-wide initiatives.
• Prepare executive dashboards, reports, and metrics as needed.

Meeting & Event Management

• Organize executive and leadership team meetings, including scheduling, logistics, materials preparation, and meeting minutes.
• Coordinate board meetings, leadership off-sites, customer meetings, and company events.
• Track and distribute meeting notes, decisions, and action items.

Communication & Relationship Management

• Serve as a primary point of contact between the CEO and internal/external stakeholders.
• Build and maintain strong working relationships across all levels of the organization.
• Handle sensitive and confidential information with discretion and professionalism.
• Facilitate communication between departments to ensure alignment and timely follow-up.

Administrative Operations

• Prepare expense reports and monitor executive-related budgets as assigned.
• Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries.
• Maintain organized records, files, and documentation.
• Support special projects and administrative functions as required.

Qualifications

Required

• Bachelor's degree in Business Administration, Communications, or related field preferred, or equivalent experience.
• 5+ years of experience supporting C-suite executives, preferably a CEO.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Experience handling highly confidential and sensitive information.
• Strong attention to detail and problem-solving capabilities.

Preferred

• Experience supporting executives in telecommunications, technology, wireless, construction, or field service organizations.
• Project management experience.
• Experience coordinating leadership meetings and company-wide initiatives.
• Familiarity with ERP and business reporting systems.

Key Competencies

• Executive Presence
• Professionalism and Confidentiality
• Strategic Thinking
• Organizational Excellence
• Relationship Building
• Adaptability and Flexibility
• Initiative and Accountability
• Effective Communication
• Sound Judgment and Decision Making
• Attention to Detail

Work Environment

• Full-time position.
• Primarily office-based with flexibility based on business needs.
• Occasional travel may be required.
• Ability to work outside standard business hours when needed to support executive priorities.

Equal Employment Opportunity

NWS is an equal opportunity employer committed to providing a workplace free from discrimination and harassment. Employment decisions are based on qualifications, experience, and performance.