Executive Assistant

We are seeking a detail-oriented, articulate, and proactive Virtual Sales Coordinator & Operations Assistant to join our growing consulting team. In this hybrid role, you will bridge the gap between sales management, proposal operations, and client engagement.

You will manage our sales pipeline end-to-end—from updating CRM records in HubSpot and tracking operational tasks in Notion, to drafting customized client proposals and following up on active leads. Additionally, you will participate in client discovery and sales calls, presenting our value proposition and standard service offerings confidently to prospective clients.

Key Responsibilities

• Client Engagement & Sales Pitch Support Join Client Calls: Participate in prospective client meetings, discovery calls, and alignment sessions alongside technical leads.
• Present Service Pitches: Deliver standard service pitches, walk clients through company overview decks, and explain compliance/consulting service packages and retainer models clearly.
• Requirements Capture: Document client requirements, audit timelines, and specific scope requests during live meetings.
• Proposal Operations & Contract Management Proposal Drafting: Prepare, customize, and issue Statements of Work (SOWs), service proposals, and pricing quotes based on established templates. Revision Coordination: Track and incorporate scope adjustments, additional entity additions, and custom add-on pricing (e.g., penetration testing, specialized assessments).
• Contract Execution: Coordinate invoice issuance and contract sign-offs, ensuring seamless handoffs from sales to onboarding.
• Pipeline & Workspace Management HubSpot CRM Administration: Maintain total pipeline hygiene—update deal stages, log meeting notes, set automated task reminders, and track lead statuses in HubSpot. Notion Operations Tracking: Keep active project boards, monthly deliverables, and internal team action items organized in Notion. Lead Nurturing & Follow-Up: Systematically execute post-meeting follow-ups via email/LinkedIn to keep open opportunities moving forward.

Key Qualifications & Requirements

Relevant Experience: 2+ years of experience in B2B sales coordination, sales operations, or executive virtual assistance within consulting, tech, or SaaS environments. Communication Skills: Exceptional written and spoken English, with high camera confidence and presentation skills for live client meetings.

Tool Proficiency:

Hands-on experience with HubSpot CRM (deal management, task scheduling, pipeline tracking). Advanced familiarity with Notion (database views, task boards, workspace management). Familiarity with G-Suite / Microsoft Office tools. Sales Aptitude: Understanding of B2B service packages, fixed-price engagements, monthly retainer structures, and proposal lifecycles. Professional Demeanor: Ability to maintain a polished, executive-ready presence on calls with international business leaders and stakeholders.

About

Axipro is a fast growing global compliance automation and cybersecurity consultancy operating across the globe. Recognized as a premier trusted advisor, we serve as the ultimate trusted advisor for organizations securing their digital frontiers guiding international companies through the complexities of 20+ regulatory frameworks including SOC 2, ISO 27001, ISO 42001, ISO 9001, HIPAA, and CMMC while providing elite Penetration Testing services to secure their tech stacks. We specialize in Quality Management Systems, Health Safety Environment Management Systems and Information Security Management Systems.

At Axipro, we leverage top-tier automation platforms combined with human expertise to deliver seamless, end-to-end compliance architectures. We are dynamic, results-driven, and scaling fast. If you are passionate about cybersecurity, tech-driven consulting, and making a tangible impact on a global scale, we want to hear from you.

Why Join Axipro:

Full-Time Remote: This is a fully remote position, offering you the flexibility to work from anywhere.

Work-Life Balance: We offer a flexible Friday schedule and a dedicated weekend with Saturday and Sunday off.

Generous Leave: 21 Days of Paid Time Off (PTO) per year.

End-of-Year Break: The entire team is OFF at the end of the year to recharge.

Wellness: Our team members have access to a wellness app to support their physical and mental well-being.

Global Exposure: The opportunity to work with diverse international clients in the EMEA, APAC and US, providing valuable experience in a global business environment.

Working Hours: We operate on a timezone from 10am UK time onwards to accommodate our international clientele, with some flexibility for team meetings.