Executive Assistant

Job Title: Executive Assistant

Location: Hyderabad (Parklane / Kalasiguda, Secunderabad)

Employment Type: Full-time

Required: 1 to 5 years in an EA, secretarial, or office coordination role

Salary: 1,75,000 to 3,00,000 per annum (Based on experience)

Role Overview

We are looking for an organized, discreet, and proactive Executive Assistant to support leadership in managing day-to-day operations, schedules, communication, and follow-ups. You will be the first point of contact for the office and will help keep priorities moving smoothly across teams, clients, and vendors.

Key Responsibilities

Calendar & Schedule Management

Manage executive calendars, meetings, travel, and appointments, resolving conflicts and prioritizing tasks by importance.

Arrange site visits, client meetings, and comprehensive travel itineraries (flights, hotels, local transport).

Communication & Coordination

Screen and respond to emails, calls, and messages on behalf of leadership.

Draft letters, emails, proposals, and presentations.

Coordinate seamlessly with internal teams, clients, vendors, and external partners.

Follow up on tasks, deadlines, and commitments, reporting status regularly.

Administration & Documentation

Maintain organized records of contracts, quotations, invoices, and correspondence.

Prepare meeting agendas, take meeting minutes, and track action items.

Support MIS reporting: update trackers/dashboards (Excel / Google Sheets) and compile weekly or monthly summaries.

Finance & Operations Support

Assist with quotations, billing follow-ups, payment reminders, and expense tracking.

Coordinate with accounts and operations teams for timely documentation.

Handle vendor and client onboarding paperwork.

Confidential & Personal Support

Handle sensitive information with complete discretion.

Assist with select personal and administrative tasks as required.