Executive Assistant

Job Title: Chief of Staff / Executive Assistant

Location: San Jose, CA, Hybrid (Onsite Tuesday, Wednesday, and Thursday/ Remote Monday and Friday)

Contract – Long-term, ongoing; quarterly renewals

Note: Only W2, No C2C

Chief of Staff / Executive Assistant

We are seeking a highly organized, proactive Chief of Staff / Executive Assistant to provide high-level administrative and operational support to senior leadership in a fast-paced, high-intensity environment. The ideal candidate is resourceful, detail-oriented, and capable of anticipating needs, managing competing priorities, and keeping leadership initiatives moving forward.

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate executive events, logistics, and leadership engagements.
• Track meeting follow-ups, action items, and outstanding deliverables.
• Help prioritize competing requests and ensure timely follow-through.
• Maintain clear communication across stakeholders and leadership teams.
• Provide day-to-day organizational support to keep operations running smoothly.

Qualifications

• Exceptional organizational, time-management, and multitasking skills.
• Experience supporting senior executives or leadership teams in a fast-paced environment.
• Strong written and verbal communication skills.
• Highly proactive, resourceful, and solutions-oriented.
• Ability to manage sensitive information with discretion and professionalism.
• Comfortable working in a high-intensity environment where priorities can shift quickly.