Executive Assistant / Conference Secretary (Contractual)

Start Date: Immediate

Company/Event: IIT Alumni Council & Viksit Bharat Special Event

Location: Hotel Hans Plaza, Barakhamba Road, New DelhiEmployment

Type: Contractual (Short-term/Event-based)

Experience: No bar (Executive Assistance, Event Coordination, or Conference Management)

About the RoleWe are looking for an experienced and highly organized Executive Assistant / Conference Secretary to support a high-profile event hosted in association with the IIT Alumni Council and Viksit Bharat initiative. The role is contractual and based out of Hans Plaza, Barakhamba Road, New Delhi, and requires someone who can manage senior stakeholder coordination, event logistics, and secretarial support with precision and professionalism

.Key Responsibilities

• Provide end-to-end executive and secretarial support to the conference leadership and organizing committee
• Coordinate scheduling, correspondence, and communication with dignitaries, alumni, government representatives, and sponsors
• Manage documentation, agendas, minutes of meetings, and follow-up action items
• Liaise with vendors, venue staff, and internal teams for smooth event execution
• Handle guest/delegate coordination, RSVPs, and on-ground hospitality logistics
• Draft and proofread official communication, invitations, and reports
• Support pre-event, on-site, and post-event administrative requirements
• Maintain confidentiality and professionalism while interacting with senior leadership and VIPs

Required Skills & Qualifications

• Graduate/Postgraduate in any discipline; prior experience with conferences, summits, or large-scale events preferred
• Prior experience as an Executive Assistant, Conference Secretary, or Event Coordinator
• Excellent written and verbal communication skills (English & Hindi)
• Strong organizational skills with the ability to multitask under tight timelines
• Proficiency in MS Office (Word, Excel, PowerPoint) and email/calendar management
• Presentable, professional demeanor suited for engaging with senior officials and dignitaries
• Ability to work on-site at Hans Plaza, Barakhamba Road for the duration of the event/contract

Duration: [One Month may be converted to permanent at another office location ]

Compensation: 30-50 K Per month - Not a constrain

How to Apply: WhatsApp your resume: 9811112343