Executive Assistant – Construction & Real Estate

We are seeking a dependable and organized Executive Assistant / Administrative Assistant to support company leadership and the day-to-day operations of a growing construction, real estate, and property management business.

The ideal candidate will have previous experience as an Executive Assistant, Secretary, Administrative Assistant, Office Manager, or similar role , preferably within construction, real estate, property management, or a related industry .

Responsibilities

• Provide administrative support to company leadership.
• Manage calls, emails, calendars, appointments, and follow-ups.
• Maintain organized files, contracts, records, and company documents.
• Assist with construction projects, permits, inspections, and related paperwork.
• Assist with property management, including tenant communication, leases, renewals, and maintenance coordination.
• Assist with real estate transaction paperwork and documentation.
• Coordinate with contractors, vendors, tenants, clients, and government offices.
• Assist with mortgage/loan documentation and follow up on missing information.
• Track licenses, renewals, deadlines, and important company dates.
• Prepare documents, spreadsheets, letters, notices, and other correspondence.
• Handle confidential company, client, tenant, and financial information.
• Perform other administrative duties as needed.

Qualifications

• Previous experience as an Executive Assistant, Secretary, Administrative Assistant, Office Manager, or similar position.
• Experience in construction, real estate, property management, or mortgage administration is strongly preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Strong attention to detail and follow-through.
• Proficient with Microsoft Office and/or Google Workspace.
• Able to manage multiple priorities and work independently.
• Professional and comfortable communicating with clients, tenants, contractors, vendors, and government offices.
• Valid driver's license required.

Benefits: PTO