Executive Assistant – Construction Industry

Overview

We are seeking a dynamic and highly organized and detailed Executive Assistant to support leadership within the construction industry. This role offers an exciting opportunity to be the backbone of project coordination, office management, and executive support, ensuring seamless operations across multiple projects and teams. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and a proactive attitude to facilitate the success of our executives and project teams. This position will be to assist with the detailed and time consuming processes of organizational tasks, so that leadership can focus on accomplishing the highest priorities first.

Duties

• Provide comprehensive administrative support to C-suite executives and project managers, including managing calendars, scheduling meetings, and coordinating business travel arrangements.
• Organize and facilitate company events, meetings, and conferences, ensuring all logistics are handled efficiently.
• Attend job walks in the middle of Texas Summer heat with clients and field crews at times.
• Handle internal communication channels, including email correspondence, phone etiquette, and document dissemination to ensure clarity and professionalism.
• Manage office operations such as filing systems and data entry.
• Assist with project coordination by tracking deadlines, preparing reports, proofreading documents, and supporting project management tools.
• Use video conferencing software for remote meetings; prepare agendas, transcribe notes, and follow up on action items.
• Maintain confidentiality when handling sensitive information related to company projects or personnel matters.

Requirements

• Proven experience as an executive assistant or personal assistant within the construction or related industry.
• Must be able to lift 100 lbs to pickup and deliver materials to jobsites.
• Strong organizational skills with the ability to multitask effectively in a busy environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and data entry tools.
• Excellent written and verbal communication skills with professional phone etiquette.
• Ability to coordinate multiple projects simultaneously while maintaining attention to detail.
• Familiarity with office management practices including filing systems, front desk operations, multi-line phone systems, and clerical tasks.
• Technical proficiency with video conferencing software (such as Zoom, Microsoft Teams, and Google Meets) and digital signature platforms like DocuSign.
• Strong interpersonal skills to collaborate effectively with C-suite executives, project teams, vendors, and clients.
• Ability to handle confidential information discreetly while demonstrating high levels of professionalism.
• Ability to take detailed notes and provide records of important tasks based on meetings attended.

Join us in supporting innovative construction projects by providing top-tier executive assistance that drives efficiency and success!

Pay: $62,900.00 - $75,600.00 per year

Benefits:

• 401(k)
• Flexible schedule

Work Location: In person