Executive Assistant / Coordinator — Delegation Support (Bangkok)

About the role

Act as an on-the-ground executive assistant to the visiting programme team, managing the day's run-sheet, timing, and last-minute changes. You will be the local point of contact for all logistics and coordination during the programme visit to Bangkok from 20–22 October.

Key responsibilities

• Manage the day's run-sheet, timing, and last-minute changes for the visiting programme team
• Scout and confirm halal-certified or Muslim-friendly dining venues (private rooms) for hosted meals on 21–22 October
• Support hotel booking coordination and VIP check-in arrangements in Bangkok
• Coordinate dedicated ground transport (3 vehicles with drivers) for airport transfers and all site visits, including the Lat Krabang full-day visit
• Support VIP airport-reception arrangements at Suvarnabhumi International Airport (name list, passport/flight details submission, vehicle plate numbers)
• Help prepare token gifts for host organisations
• Be the local point of contact for printed-materials logistics
• Provide real-time problem-solving, run-sheet support, and liaison with venues, drivers, and interpreter on the ground (20–22 October)
• Report progress and flag issues

About you

• Based in or near Bangkok; able to travel to Lat Krabang for the day
• Fluent in Thai, working proficiency in English
• Highly organised, calm under pressure, comfortable in formal, protocol-heavy settings; discreet and professional
• Available for the full internship window, including the on-ground dates (20–22 October, non-negotiable)
• Some exposure to events, hospitality/MICE, guest or VIP services, or executive/administrative support is a plus — internships, campus ambassador roles, or part-time hotel/events work all count

About us

Huang He Group Asia, through Huang He Consultancy, is a Singapore-based advisory firm that supports governments, customs authorities, trade ministries, ports, and free zones in building world-class trade systems. The firm specializes in exporting Singapore's benchmarked best practices in trade, customs, and governance to sovereign clients. Its advisors are senior practitioners with hands-on experience in modern ports, trade single-window platforms, and customs modernization programs. Huang He is known for being independent, agile, and trusted at leadership and Director-General levels.