Executive Assistant - Coordinator x2 (URGENT - AU Operations)

Executive Assistant / Virtual Assistant / Coordinator

Fig Advisory | Onsite – Philippines | Full-Time | AU Shift

Join One of the 2026 Best Workplaces in the Philippines

Fig Advisory has officially been recognised as one of the GPTW 2026 Best Companies in the Philippines. We are building a high-performance team and looking for organised, proactive professionals who want to grow with us.

About the Role

We are looking for a highly organised, proactive, and detail-oriented Executive Assistant / Virtual Assistant / Coordinator to provide administrative, executive, and operational support to our Australian clients.

This role is ideal for someone who can manage competing priorities, coordinate tasks and schedules, communicate professionally, and keep day-to-day business operations running smoothly with minimal supervision.

The successful candidate must be comfortable handling multiple responsibilities, working with different stakeholders, and taking ownership of tasks from start to finish.

At Fig Advisory, our team members become an extension of our clients' businesses, helping them stay organised, improve efficiency, and achieve their operational goals.

Key ResponsibilitiesExecutive & Administrative Support

• Manage calendars, appointments, meetings, and schedules
• Organise meetings and ensure all necessary information and documents are prepared
• Manage emails, correspondence, and follow-ups
• Prepare reports, presentations, spreadsheets, and other business documents
• Organise digital files and maintain accurate records
• Track deadlines, priorities, action items, and outstanding tasks
• Handle confidential information with professionalism and discretion

Coordination & Communication

• Coordinate tasks, projects, meetings, and daily business activities
• Communicate professionally with Australian clients, suppliers, and internal teams
• Respond to enquiries through email, phone, and other communication platforms
• Follow up on outstanding tasks and ensure timely completion
• Monitor progress and provide regular updates to relevant stakeholders
• Maintain strong working relationships with clients and team members
• Ensure important information is communicated accurately and promptly

Operational & Virtual Assistance

• Provide day-to-day administrative and operational support
• Assist with research, data entry, document preparation, and reporting
• Update CRM systems, databases, spreadsheets, and task management platforms
• Assist with project coordination, workflow management, and process tracking
• Monitor task completion and flag delays, issues, or missing information
• Identify opportunities to improve administrative processes and operational efficiency
• Support other business functions as required

Task & Workflow Management

• Manage multiple tasks and priorities while meeting deadlines
• Maintain task trackers and ensure action items are followed through
• Anticipate client and business needs and take initiative where appropriate
• Identify potential issues and recommend practical solutions
• Ensure assigned tasks are completed accurately and on time
• Take ownership of responsibilities with minimal supervision

QualificationsSkills & Experience

• Experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Operations Coordinator, Project Coordinator, or similar role
• Experience supporting Australian clients or businesses is highly regarded
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook
• Familiarity with Google Workspace, CRM systems, and project management tools
• Experience managing calendars, emails, reports, and administrative workflows
• Strong written and verbal English communication skills
• Excellent organisational and time management skills
• Strong attention to detail and ability to maintain accurate records
• Ability to prioritise multiple tasks in a fast-paced environment
• Strong problem-solving and critical-thinking skills
• Ability to communicate professionally with clients and stakeholders
• Ability to work independently and take initiative with minimal supervision

Character & Work Ethic

We value people who demonstrate:

• Hunger – Takes initiative, anticipates needs, and continuously looks for ways to improve
• Discipline – Stays organised, manages priorities effectively, and consistently meets deadlines
• Ownership – Takes accountability, follows through on commitments, and sees tasks through to completion

Compensation & Benefits

• Every Monday – Free Breakfast
• Every Friday – Free Lunch
• 13th-month pay
• Government-mandated benefits
• Leave credits
• Growth-focused and supportive work environment

Why Join Fig Advisory?

• Great Place to Work Certified
• Best Workplaces Philippines 2026
• Real office, real infrastructure, real team
• Work directly with Australian businesses and professionals
• Gain exposure to executive support, administration, and business operations
• Career growth opportunities in Executive Support, Virtual Assistance, Coordination, and Operations

We are not a BPO or temp agency. We become an extension of our clients' businesses—and we look for people who operate with the same level of ownership, reliability, initiative, and professionalism.

Important: This is a full-time, onsite position in the Philippines working on an Australian shift. Work-from-home arrangements are not available.

Pay: Php20,000.00 - Php30,000.00 per month

Benefits:

• On-site parking
• Paid training
• Pay raise
• Staff meals provided

Work Location: In person