Executive Assistant (Courts Operations)

Work Location: Central Singapore
Salary: $2,760 per month
Working Hours: Office Hours (Fully Onsite)
Duration: 9 months Headcount: 2 

We are looking for an Executive Assistant to provide operational and administrative support to the Registry and/or Court Operations.
You will work closely with Judges, court users, government agencies and other stakeholders to support the smooth running of court proceedings and case-related operations.

Key Responsibilities

• Provide operational support for Registry and/or Court Operations.
• Support Judges during court proceedings, including:
  • Arranging and confirming hearing dates.
  • Booking and setting up courtrooms.
  • Coordinating relevant language support services.
  • Updating Judges' calendars.
• Process a high volume of online applications accurately and within stipulated timelines.
• Assist court users with their applications and enquiries.
• Handle daily system requests, enquiries and issues from government agencies, litigants and members of the public.
• Manage court fixtures and prepare for hearings and case conferences on a weekly basis.
• Update and maintain documents, databases and systems, including file classifications and mail directives.
• Ensure records are accurate, properly maintained and completed within required timelines.
• Coordinate with key stakeholders, including government agencies such as MSF and SPF, in the holistic management of cases.

Requirements

• At least 3 years of relevant working experience.
• Strong administrative, operational and coordination skills.
• Excellent customer service skills, particularly when dealing with members of the public and external stakeholders.
• Good verbal and written communication skills.
• Comfortable working with IT systems and related applications.
• Able to manage a high volume of work and perform effectively under pressure.
• Able to work independently as well as collaboratively within a team.
• Detail-oriented with good organisational and time-management skills.
• Able to work onsite daily.

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).
 
This authorizes us to:
Contact you about potential opportunities.
Delete personal data as it is not required at this application stage.
 
All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.
 
Koh Shir Ley - R1327657
ScienTec Consulting Pte Ltd – 11C5781