Executive Assistant cum HR

Key Responsibilities:

Executive Assistant Duties

• Manage the Managing Director’s calendar, appointments, and travel arrangements.
• Prepare meeting materials, minutes, and follow-ups.
• Handle high-level correspondence and communications.
• Manage claims, reimbursements, and confidential documentation.
• Provide support for key meetings, reports, and internal coordination.

Human Resources Duties

• Manage end-to-end recruitment, including onboarding and exit processes.
• Coordinate with agents for foreign worker hiring and documentation.
• Handle employee relations and disciplinary matters.
• Implement, and update HR policies and organizational structures.
• Monitor HR matters at branch/factory locations.
• Arrange and manage training programs (including HRDF claims).
• Maintain staff training records and ensure compliance with HR processes.

Additional Support (Ad Hoc)

• Assist the MD with cross-department coordination (e.g., project tracking, supplier communications).
• Liaise with external consultants, lawyers, and clients as required.
• Support administrative tasks (e.g., email/domain renewals, company assets, staff gifts).
• Handle miscellaneous assignments as directed by the Managing Director.

Requirements

• 3 years of job experience in an executive role.
• Strong written and verbal communication skills.
• High level of discretion, initiative, and professionalism.
• Good understanding of HR processes and employment regulations.
• Able to manage multiple priorities independently.
• Proficient in Microsoft Office and general digital tools.

Reporting to: Managing Director

Salary: Negotiable depending on qualifications and experience. Kindly submit your resume with expected salary.