Executive assistant cum HR Manager

Dear Candidates,

We have Opening of EA cum HR & Coordination Officer in Gurugram, HR

1. Role Overview High-ownership role working directly with the Founder / senior management across Executive Assistance, HR, recruitment, administration, MIS and cross-functional coordination. Act as a management coordination layer, ensuring important tasks, people, meetings, documents and follow-ups move to closure.
2. Executive Assistance & Management Support Manage calendars, meetings, calls, appointments and business travel. Maintain management task/action trackers and follow up until closure. Prepare agendas, MOMs and action points; communicate management decisions. Maintain strict confidentiality of management and business information.
3. HR & Recruitment Coordinate recruitment from requirement to joining: JDs, sourcing, screening, interviews, salary coordination, offers and joining follow-up. Maintain recruitment pipeline, open-position tracker and hiring MIS. Coordinate onboarding, KYC, appointment letters, induction, attendance, leave, payroll inputs, probation and exit formalities. Maintain employee records and support HR policies and employee communications.
4. Coordination & Administration Coordinate across Management, HR, Finance, Procurement, Sales, vendors, consultants and other functions. Follow up on vendor payments, pending deliverables, documentation and management priorities. Coordinate with CA, CS, legal, HR, compliance, recruitment and other advisors. Maintain compliance / renewal calendars and follow up on documentation. Manage office administration, facilities, supplies, vendors, meetings and travel logistics.
5. MIS & Reporting Prepare daily / weekly MIS covering HR, recruitment, open actions, overdue tasks and critical issues. Maintain trackers with owner, deadline, status, next action and escalation. Use Excel / Google Sheets, PowerPoint, Word, HRMS and communication tools effectively.
6. Communication & Confidentiality Draft professional emails, WhatsApp messages, meeting invitations, MOMs, HR communications and follow-ups. Communicate confidently with management, employees, candidates, vendors and consultants. High integrity, discretion and confidentiality are mandatory.
7. KPIs Timely closure of management tasks and follow-ups. Recruitment turnaround and candidate joining conversion. Accuracy and timeliness of HR records and MIS. Timely compliance tracking and resolution of cross-functional issues.
8. Ideal Candidate Highly organised, proactive, persistent and execution-oriented. Strong communication and follow-up skills; comfortable managing multiple priorities. Fast learner with a problem-solving and ownership mindset. Prior Founder / Director / CXO office experience is highly preferred. Graduate in HR, Business Administration, Management, Commerce or related field; MBA / PGDM is an advantage.

Pay: ₹35,000.00 - ₹60,000.00 per month

Work Location: In person