Executive Assistant - Director

Job Title: Executive Assistant to Non-Profit Director

Work Schedule:
10 Hours a week

Wednesday: 6am – 10am EST

Pay Rate: $3 USD per hour

About Us

We are a dynamic, mission-driven non-profit organization dedicated to empowering communities and driving social impact through education, events, and outreach programs. We're seeking a dependable, highly organized Executive Assistant to directly support our Director in daily administrative and operational functions. This role is ideal for someone proactive, communicative, and eager to contribute to meaningful work behind the scenes.

Key Responsibilities

Communication Management

Answer phone calls related to our event space listings and handle general inquiries.

Respond to and manage email communications on behalf of the Director.

Send out reminders for meetings and key deadlines.

Scheduling & Coordination

Handle event space bookings and maintain a calendar of reservations.

Set up Zoom meetings and admit participants promptly.

Assist the Director in managing their schedule and coordinating with internal/external stakeholders.

Administrative Support

Take clear and concise notes during meetings and provide summaries to the Director.

Help the Director stay on track with tasks by providing timely reminders and hands-on assistance.

Organize files, prepare reports, and support any additional administrative needs.

Requirements

Excellent English Communication Skills – Must be fluent in both verbal and written English.

Strong Organizational Skills – Ability to manage multiple tasks, schedules, and follow-ups with precision.

Tech-Savvy – Comfortable using Zoom, Google Calendar, email platforms, and other productivity tools.

Self-Starter – Proactive, resourceful, and capable of working independently with minimal supervision.

Availability During EST Hours – Must adhere to the work schedule and be flexible for occasional weekend tasks.

Non-Profit Experience (a plus) – Experience supporting executive-level roles in non-profit or mission-driven organizations is preferred but not required.

What We Offer

A remote work environment with a mission-focused team.

Flexibility and growth potential for the right candidate.

Meaningful work with opportunities to make an impact behind the scenes.