Executive Assistant– Dubai

• Manage the Deputy CEO office (correspondence, meetings, calendar, letters, presentations, and any required periodical reports)
• Communicate and handle incoming and outgoing written communications
• Build a filing database and archiving of all the office correspondences, circular, contracts, etc.
• Coordinate with the other departments to facilitate communication on the operational and administrative level for any tasks
• Build synergy between different departments to ensure smooth work flow and professional operation
• Follow up on the assignments handled as per the deadlines and priorities
• Proactively manage Deputy CEO calendar of the office including his appointments and travel schedule
• Manage the Deputy CEO’s travel arrangements
• Develop agendas and minutes of meetings for the meetings and events internally & externally
• Provide full personal assistance work to the office as required ensuring to maintain its confidentiality and urgency
• Perform any other tasks requested by the Deputy CEO

Desired Candidate Profile

• Strong verbal & writing communication skills; English & Arabic
• Very good at using MS Office
• Time management and ability to meet deadlines and can easily handle pressure
• Creative, innovative and think out of the box
• Organized
• Accountable
• Flexible to adapt with changes