Executive Assistant (EA)

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant (EA) to provide comprehensive administrative and executive support to the Managing Partner.

The ideal candidate should have excellent communication skills, strong attention to detail, the ability to manage multiple priorities, and a high level of confidentiality. The candidate will act as a key point of coordination between the Managing Partner, clients, advocates, internal teams, and other stakeholders.

Key Responsibilities

• Manage the Managing Partners calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings with clients, lawyers, consultants, and other stakeholders.
• Handle emails, calls, correspondence, and follow-ups on behalf of the Managing Partner.
• Prepare meeting agendas, presentations, reports, minutes, and other business documents.
• Maintain and organize confidential documents, records, and files.
• Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
• Track important deadlines, meetings, commitments, and follow-up actions.
• Coordinate with internal legal and administrative teams to ensure timely completion of assigned tasks.
• Assist in preparing client-related documents, presentations, reports, and correspondence.
• Maintain professional communication with clients and external stakeholders.
• Attend meetings when required and record important discussions and action points.
• Handle confidential and sensitive information with complete discretion.
• Assist with event coordination, business meetings, and professional engagements.
• Prepare and maintain trackers, MIS reports, expense records, and other administrative reports.
• Follow up with concerned team members and ensure pending tasks are completed within timelines.
• Support the Managing Partner in day-to-day administrative and professional activities.
• Perform other duties and special assignments as required.

Required Skills & Qualifications

• Graduate in any discipline; additional qualifications in Management, Secretarial Practice, or related fields will be an advantage.
• Prior experience in a law firm, corporate, consulting, or professional services environment will be preferred.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Office – Word, Excel, PowerPoint, and Outlook.
• Good knowledge of Google Workspace and calendar management tools.
• Excellent organizational and time-management skills.
• Strong follow-up and coordination abilities.
• Ability to handle multiple priorities in a fast-paced environment.
• Professional personality with strong interpersonal and stakeholder-management skills.
• High level of integrity, confidentiality, and discretion.
• Ability to work independently and take ownership of responsibilities.
• Presentable, mature, proactive, and solution-oriented approach.