Executive Assistant (EA)

Job Summary

We are seeking a highly organized, proactive, and business-oriented Executive Assistant to the Managing Director to provide comprehensive strategic, operational, and administrative support.

The ideal candidate will work closely with the Managing Director in managing day-to-day operations, coordinating strategic initiatives, tracking multiple industrial park developments, assisting in fund management activities, preparing business reports and presentations, and ensuring seamless coordination with internal teams and external stakeholders.

This role requires exceptional organizational skills, strong business acumen, excellent communication, and the ability to manage multiple priorities while maintaining the highest level of confidentiality.

Key Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, travel plans, and daily schedule.
• Coordinate and track key business initiatives, ensuring timely execution and follow-up.
• Prepare presentations, reports, MIS dashboards, meeting agendas, and minutes.
• Assist the Managing Director in fund management activities, investor communication, and business documentation.
• Coordinate with internal teams including Leasing, Land Acquisition, Legal, Design, Engineering, Finance, Projects, and Administration.
• Monitor the progress of industrial park developments and follow up on action items.
• Conduct market research, business analysis, and prepare briefing notes for management decisions.
• Draft professional emails, business correspondence, proposals, and presentations.
• Maintain confidential records, agreements, reports, and corporate documents.
• Organize and coordinate meetings with clients, investors, consultants, financial institutions, and government authorities.
• Track project timelines and ensure timely completion of assigned tasks.
• Support the Managing Director in special projects and strategic initiatives.

Preferred Experience

• 0-3 years of experience as an Executive Assistant, Executive Coordinator, Founder's Office Associate, Business Analyst, Project Coordinator, or similar role supporting senior leadership.
• Experience in Real Estate, Infrastructure, Construction, Investment, Banking, Consulting, or corporate organizations will be preferred.
• Experience supporting a Managing Director, CEO, Founder is highly desirable.

Skills Required

• Excellent written and verbal communication skills in English and Tamil.
• Hindi communication is must.
• Strong organizational and time management skills.
• Excellent analytical and problem-solving abilities.
• Advanced proficiency in Microsoft Excel, PowerPoint, Word, and Outlook.
• Ability to prepare business presentations, reports, and management dashboards.
• Strong stakeholder management and coordination skills.
• High level of professionalism, integrity, and confidentiality.
• Ability to multitask and work effectively in a fast-paced environment.

Educational Qualification

• Bachelors degree in business administration, Commerce, Management, Engineering, or a related field.
• MBA or equivalent postgraduate qualification is an added advantage.

Why Join All Warehouses?

• Work directly with the Managing Director on strategic business initiatives.
• Gain exposure to fund management, industrial park development, investment advisory, and large-scale industrial infrastructure projects.
• Be part of a fast-growing organization developing over 150 acres and 4 million+ sq. ft. of industrial infrastructure.
• Opportunity for professional growth, leadership exposure, and long-term career development.