Executive Assistant (EA)

The Executive Assistant will provide high-level administrative support to the senior management team at BDO India. This role requires an individual who is highly organized, proactive, and capable of managing multiple tasks with a high level of efficiency. The successful candidate will be responsible for handling day-to-day operations, including calendar management, travel arrangements, meeting coordination, and assisting with business operations such as billing, invoicing, etc.

• Designation - Executive Assistant (EA)
• Reporting Manager - Partner
• Experience - 5+ years of experience in a professional services firm
• Qualification - Graduate in any discipline
• Function - Administration
• Location - Mumbai (Lower Parel), Bangalore (Vasanth Nagar), Kochi

Key Responsibilities:

• Manage day-to-day calendar management, fixing appointments, travel bookings.
• Assisting in all areas of business- handling billing, invoices, some experience, or knowledge on tax filing.
• Planning, coordination, making agendas & MOM for meetings.
• Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required.
• Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required.
• Screen and direct phone calls.
• Scheduling meetings and appointments
• Make travel arrangements.
• Take dictation and minutes.

Qualifications:

• A bachelors degree in business administration, Management, or a related field (preferred).
• 1 + years of experience in an executive assistant role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Familiarity with business travel arrangements and calendar management.
• High level of confidentiality and discretion.