Executive Assistant (EA)

Position: Executive Assistant (EA)

Location: Rajokri, New Delhi

Work Mode: Work from Office

Working Days: Monday – Saturday

Experience: 3–5 Years

CTC: 15,000 – 35,000 per month

About Karara Mujassme

Karara Mujassme is a premium marble and stone craftsmanship company specializing in luxury sculptures, fountains, gazebos, architectural stonework, customized décor, and bespoke design solutions. We are looking for a highly organized, proactive, and dependable Executive Assistant who can become the right hand of the Managing Director and ensure smooth execution of daily business operations.

Job Summary

We are looking for an exceptionally organized Executive Assistant who possesses outstanding follow-up skills, excellent coordination abilities, and strong administrative expertise. This role goes beyond calendar management, it requires someone who can independently manage priorities, coordinate across departments, ensure timely execution of tasks, maintain confidentiality, and act as an effective communication bridge between the Managing Director and various internal and external stakeholders.

Key Responsibilities

Executive Support

• Manage the MD's calendar, meetings, appointments, and travel schedules.
• Prioritize daily activities and ensure smooth execution of commitments.
• Prepare meeting agendas, MOMs (Minutes of Meeting), and action trackers.
• Screen calls, emails, and correspondence.
• Draft professional emails, letters, reports, and presentations.
• Manage confidential documents and sensitive information.

Follow-up & Coordination (Most Critical Responsibility)

• Track every task assigned by the MD until completion.
• Follow up regularly with department heads and employees.
• Maintain delegation sheets and task trackers.
• Ensure commitments are completed within agreed timelines.
• Escalate delays proactively.

Personal Assistance

The Executive Assistant should be comfortable coordinating selected personal assignments of the Managing Director whenever required, such as:

• Travel bookings
• Appointment scheduling
• Event coordination
• Personal errands and administrative assistance

Skill Set Required

• Excellent Follow-up Skills (Most Important Requirement) – Ability to consistently follow up on tasks until completion. This is the most critical skill for the role.
• Proficiency in MS Office, especially MS Excel and MS Word.
• Good command of spoken and written English.
• Knowledge of Shorthand will be an added advantage.
• Strong organizational, coordination, and multitasking abilities.
• High level of integrity, accountability, and attention to detail.
• Ability to maintain confidentiality and work proactively.

Education

Preferred:

• Bachelor's Degree in any discipline.
• Diploma/Certification in Secretarial Practice, Office Administration, or Executive Assistance will be an added advantage.

Preferred Candidate Profile

• Stable employment history with long-term tenures.
• High level of integrity and professionalism.
• Strong administrative and coordination experience.
• Comfortable handling confidential information.
• Willingness to work in a fast-paced environment.
• Flexible to support both official and business-related priorities of the MD.
• Residence within approximately 45 commuting distance from the office will be preferred.
• Immediate joiners will be preferred.