Executive Assistant (EA)

About the role

The Executive Assistant provides high-level administrative, organizational, and coordination support to executive management to ensure efficient daily operations and effective decision-making. This role involves managing schedules, coordinating meetings, preparing reports and business documents, handling correspondence, monitoring deadlines, tracking tasks, and facilitating communication between executives and internal and external stakeholders.

Key responsibilities

• Provide comprehensive administrative support to executive management, including managing calendars, appointments, meetings, and daily schedules
• Coordinate meetings, prepare agendas, document meeting minutes when necessary, and monitor action items and follow-ups
• Prepare, review, and organize reports, presentations, memoranda, letters, and other business documents
• Manage emails, phone calls, correspondence, and other communications on behalf of executive management
• Arrange business travel, appointments, company events, and other executive-related activities as needed
• Organize and maintain physical and digital files, records, and confidential documents
• Communicate clearly, confidently, and professionally with executives to ensure accurate understanding of instructions, expectations, priorities, and deadlines
• Utilize work management and project tracking platforms such as Monday.com, Asana, Trello, ClickUp, or similar applications to organize tasks and monitor progress
• Utilize AI-powered tools such as ChatGPT, Microsoft Copilot, Google Gemini, and similar applications to improve administrative efficiency and productivity
• Conduct research and gather relevant information to assist executive management in planning, analysis, and decision-making

About you

• Bachelor's degree in Business Administration, Management, Office Administration, or any related field
• At least 2–3 years of relevant work experience in executive assistance, administrative support, office management, or a similar role
• Knowledgeable in AI-powered productivity tools such as ChatGPT, Microsoft Copilot, Google Gemini, or similar applications
• Familiar with work management and project tracking platforms such as Monday.com, Asana, Trello, ClickUp, or equivalent tools
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint, and/or Google Workspace applications
• Familiar with email management, digital calendars, online meeting platforms, and team collaboration tools such as Microsoft Teams, Slack, Zoom, or Google Meet
• Excellent written and verbal communication skills, with the ability to communicate effectively, confidently, and professionally with executives and other stakeholders
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines
• Demonstrated ability to work independently, take initiative, anticipate needs, and complete tasks with minimal supervision
• Trustworthy, discreet, and capable of handling sensitive and confidential business information