Executive Assistant (EA) – MIS & Reporting

Executive Assistant Responsibilities

• Manage calendars, schedule meetings, appointments, and coordinate business travel for senior management.
• Handle emails, official correspondence, phone calls, and confidential documents.
• Prepare meeting agendas, minutes of meetings (MOM), presentations, and management reports.
• Coordinate with internal departments and external stakeholders to ensure timely completion of tasks.
• Track pending activities, follow-ups, deadlines, and action items for management.
• Maintain records, organize documents, and provide administrative support to senior executives.

MIS & Reporting Responsibilities

• Prepare daily, weekly, and monthly MIS reports for management and various departments.
• Collect, consolidate, validate, and analyze data from multiple sources to ensure accuracy.
• Create and maintain Excel reports, dashboards, trackers, and performance reports.
• Use MS Excel functions such as VLOOKUP/XLOOKUP, Pivot Tables, IF formulas, SUMIFS, and conditional formatting.
• Track key performance indicators (KPIs), targets, achievements, productivity, and operational performance.
• Identify data discrepancies, investigate variances, and coordinate with relevant teams for corrections.
• Automate recurring reports and improve reporting efficiency using Excel tools.
• Maintain databases, reporting formats, and historical data for analysis and management review.
• Prepare presentations and summaries highlighting trends, performance gaps, and key business insights.
• Ensure timely submission of accurate MIS reports to senior management.

Skills & Competencies

• Advanced MS Excel and data analysis.
• MIS reporting and dashboard preparation.
• MS PowerPoint, Word, and Outlook.
• Data management, validation, and reporting automation.
• Strong communication, coordination, and follow-up skills.
• Time management, attention to detail, and confidentiality.
• Ability to manage multiple priorities and meet reporting deadlines.

Preferred Qualifications: Graduate in any discipline, with 4 years of experience in Executive Assistance, MIS Reporting, Administration, or Management Support.

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time
• Paid time off
• Provident Fund

Work Location: Hybrid remote in Wakad, Pune, Maharashtra