Executive Assistant, Engineering & Project Management

Overall Job Purpose

To provide secretarial support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. To provide administrative support for the Engineering & Project Management Division.

Key Responsibilities

1.     Provide all personal administrative support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. Duties include but not limited to the following:

• Calendar management and scheduling of meetings
• Travel and claims arrangement
• Taking notes of meeting and filing of notes/minutes
• Co-ordination of Engineering & Project Management divisional staff activities

2.     Collation and managing on a monthly basis for Engineering & Project Management Division:

• Divisional staff assignment roster
• Formatting of slides for divisional updates
• Monitoring of divisional staff’s report submissions to the Divisional Director

3.     Management of project documentation from internal and external stakeholders for Engineering & Project Management Division.

4.     Management of office stationery and provision of work site gears for Engineering & Project Management Division.

5.     Co-ordination of divisional staff activities for Engineering & Project Management Division.

6.     Any other roles/projects as may be assigned by Divisional Director, Engineering & Project Management Division.

Job Requirements

• Highly organized individual, proactive and able to work independently
• Proficient with Microsoft office applications
• Service-oriented with the ability to multi-task
• Excellent communication and interpersonal skill
• Degree or Diploma with at least 3-5 years of relevant experience

We regret that only shortlisted candidates will be notified.