EXECUTIVE ASSISTANT (EVENT)

Job Title: Executive Assistant

Location: Victoria Island

Employment Type: Fully Onsite (Monday to Friday)

Work Hours: 8:30am – 6:00pm

Industry: Fitness & Wellness

Salary: ₦200,000 – ₦250,000 Monthly

Role Summary

The Executive Assistant will serve as the right hand to the executive leadership, providing highlevel strategic, operational, and administrative support. The successful candidate will be responsible for managing executive priorities, driving strategic projects, coordinating initiatives across departments, facilitating communication, tracking key deliverables, and ensuring seamless execution of business objectives.

This role requires exceptional organizational skills, business acumen, discretion, strong project management capabilities, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities Executive Support

• Manage the executive's calendar, appointments, travel arrangements, and daily priorities.
• Prepare meeting agendas, presentations, reports, briefing notes, and executive correspondence.
• Screen communications, prioritize requests, and ensure timely follow-up on critical matters.
• Act as a trusted liaison between the executive and internal/external stakeholders.
• Anticipate executive needs and proactively resolve scheduling or operational challenges.

Strategic Project Management

• Support the planning, execution, and monitoring of strategic business initiatives.
• Coordinate cross-functional projects from inception through completion, ensuring timelines and deliverables are achieved.
• Track project milestones, identify bottlenecks, and escalate issues where necessary.
• Develop project trackers, dashboards, and status reports for executive review.
• Conduct research, gather data, and prepare recommendations to support executive decision-making.

Cross-Functional Coordination

• Coordinate activities across departments including Operations, Marketing, Sales, Customer Experience, Finance, HR, and Fitness Operations.
• Ensure alignment of departmental priorities with organizational objectives.
• Follow up with department heads on action items and key deliverables.
• Facilitate communication between teams to improve collaboration and accountability.
• Monitor execution of strategic initiatives and ensure timely completion.

Priority & Performance Management

• Maintain an executive action tracker and monitor progress on high-priority initiatives.
• Assist in setting organizational priorities and ensuring effective execution.
• Track KPIs, operational metrics, and departmental performance indicators.
• Prepare executive reports highlighting progress, risks, and recommendations.
• Ensure accountability by following up on commitments made during meetings.

Meeting & Communication Management

• Coordinate executive meetings, leadership meetings, and strategy sessions.
• Take accurate meeting minutes and distribute actionable follow-up items.
• Monitor completion of assigned action points across teams.
• Draft professional emails, presentations, business documents, and executive communications.
• Maintain confidentiality of sensitive company information.

Business Operations Support

• Assist in improving internal processes and operational efficiency.
• Coordinate special projects and business initiatives as assigned.
• Maintain organized documentation and records for strategic initiatives.
• Support budgeting, vendor coordination, procurement, and administrative tasks where necessary.
• Perform other duties that contribute to the achievement of organizational goals.

Requirements

• Bachelor's degree in Business Administration, Management, Project Management, Economics, or a related discipline.
• Minimum of 3-5 years' experience as an Executive Assistant, Chief of Staff, Project Coordinator, Operations Coordinator, or similar strategic support role.
• Experience supporting C-suite executives or senior leadership is highly preferred.
• Experience working in a fast-paced startup, fitness, hospitality, healthcare, retail, or service-oriented environment is an advantage.

Required Skills & Competencies

• Excellent project management and execution skills.
• Strong organizational and time management abilities.
• Exceptional written and verbal communication skills.
• Ability to manage multiple priorities simultaneously.
• Strong business and commercial acumen.
• High attention to detail with excellent problem-solving skills.
• Ability to influence and coordinate cross-functional teams without direct authority.
• Strong analytical and critical thinking abilities.
• Excellent stakeholder management and interpersonal skills.
• Ability to work independently with minimal supervision.
• High level of professionalism, integrity, and discretion.
• Strong decision-making and prioritization skills.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and Google Workspace.

Key Performance Indicators (KPIs)

• Timely completion of strategic projects.
• Executive calendar and priority management effectiveness.
• Percentage of action items completed within agreed timelines.
• Cross-functional project delivery performance.
• Quality and timeliness of executive reports.
• Stakeholder satisfaction and communication effectiveness.
• Improvement in operational efficiency through process coordination.
• Accuracy and completeness of meeting documentation and follow-ups.

Ideal Candidate Profile

The ideal candidate is proactive, highly organized, and execution-driven. They possess exceptional emotional intelligence, communicate confidently with stakeholders at all levels, and excel at bringing structure to fast-moving environments. They can anticipate needs before they arise, coordinate multiple teams simultaneously, and ensure strategic priorities are executed effectively.

This individual thrives under pressure, exercises sound judgment, maintains absolute confidentiality, and serves as a dependable partner to executive leadership.

Pay: ₦200,000.00 - ₦250,000.00 per month

Work Location: In person