Executive Assistant – Executive Leadership Team

We are seeking an experienced Executive Assistant for an immediate temporary opportunity supporting the Executive Leadership Team within a highly regarded not-for-profit healthcare organisation.

This is an excellent opportunity for a confident and capable EA who enjoys working at senior executive level and can step into a busy environment, quickly understand priorities and keep things moving.

Supporting the CEO, COO, CSO and CFO, you’ll play an important role in coordinating executive activities, Board and Committee processes, meetings, communications and key priorities across the leadership team.

About the Role

• Providing high-level support across the Executive Leadership Team
• Coordinating executive diaries, meetings and competing priorities
• Preparing agendas, meeting packs, correspondence, reports and briefing documents
• Supporting Board and Committee meetings and governance processes
• Tracking actions and ensuring deadlines and follow-ups are completed
• Liaising confidently with senior internal and external stakeholders
• Coordinating executive events, workshops and meetings
• Managing sensitive and confidential information with discretion
• Helping improve executive workflows and administrative processes

About you

You’ll be an experienced EA who is comfortable working with senior leaders and can hit the ground running.

Ideally, you’ll bring:

• Demonstrated experience supporting senior executives/C-suite leaders
• Experience supporting multiple executives and managing competing priorities
• Previous exposure to Board, Committee or governance processes
• Exceptional organisation and attention to detail
• Strong written and verbal communication skills
• Confidence dealing with senior stakeholders
• Excellent Microsoft Office skills
• A proactive approach – you anticipate what needs to happen rather than waiting to be asked
• The ability to exercise sound judgement and maintain confidentiality

Experience within healthcare, education, government, NFP or another complex organisation would be highly regarded, but isn't essential.

The opportunity

This is an initial 4–6 week full-time temporary assignment while the organisation recruits permanently.

The role is based onsite in Carlton, working with an experienced, supportive and collaborative leadership team. The organisation has a strong values-led culture centred around being ethical, accountable, collaborative and compassionate.

Immediate availability will be highly regarded.

If you’re an experienced Executive Assistant looking for your next temporary assignment and enjoy being the person who keeps a busy executive team organised and on track, we’d love to hear from you.

If you have any questions regarding this position please contact Snez on [0431 697 458](tel:0431 697 458) to discuss.

Apply now for immediate consideration.