EXECUTIVE ASSISTANT FEMALE

Job Details

Job Type: Full time

Location: West Bengal, India

Experience: 5+ years

Responsibilities

• Executive & Strategic Support Provide high-level strategic and administrative support to the Director. Assist in tracking and executing key strategic initiatives and business priorities. Conduct research, prepare reports, presentations, and briefing notes for meetings and decision-making. Monitor progress of key projects and follow up with internal teams.
• Calendar & Meeting Management Manage and optimize the Directors schedule, appointments, and meetings. Prepare agendas, presentations, and meeting documents. Record minutes of meetings and ensure timely follow-up on action points.
• Communication & Coordination Act as a communication bridge between the Director and internal/external stakeholders. Coordinate with senior management, department heads, and external partners. Draft professional emails, correspondence, and internal communications on behalf of the Director.
• Project & Task Management Track multiple projects and ensure timely completion of deliverables. Assist in planning and executing strategic initiatives and corporate projects. Maintain dashboards and reports for project progress and performance metrics.
• Confidentiality & Governance Handle sensitive information with strict confidentiality. Maintain organized records, documents, and important business data. Support the Director in maintaining compliance and governance processes.
• Event & Travel Coordination Manage domestic and international travel arrangements. Coordinate executive meetings, events, and business engagements. Ensure seamless logistics for business trips and corporate meetings.

Qualifications

• Bachelors degree in Business Administration, Management, Communications, or a related field. MBA or equivalent qualification preferred.
• Experience 7-10 years of experience in executive support, strategic coordination, or senior administrative roles. Prior experience supporting senior leadership such as Director, CEO, or Managing Director will be highly preferred.

Key Skills & Competencies

• Organizational and multitasking skills
• Verbal and written communication (English, Hindi & Bengali)
• Strategic thinking and analytical ability
• High level of discretion and confidentiality
• Proactive problem-solving mindset
• Ability to manage priorities in a fast-paced environment
• Microsoft Office (Excel, PowerPoint, Word)
• Professional interpersonal and stakeholder management skills

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