EXECUTIVE ASSISTANT FINANCE AND ADMIN

JOB PURPOSE

To support Account Receivable, payment monitoring, reconciliation and related Finance operations by preparing accurate information, reviewing relevant records and maintaining supporting documentation in accordance with established procedures and instructions.

JOB DESCRIPTION1

**1.**Payment Monitoring Support

• Review bank statements and other relevant payment records for payments received through channels other than the tenant payment portal
• Prepare payment details and relevant remarks based on bank statements and supporting information for submission to PKNS for system updating
• Maintain relevant payment records and supporting documentation and assist in monitoring the status of submitted payment information
• Identify and highlight missing, incorrect and outstanding payment entries for review and follow up by executive

2.Account Receivable Support

• Assist in maintaining and reviewing tenant account information, outstanding balances and relevant supporting records
• Prepare relevant information and documentation relating to outstanding items, unallocated payments and account discrepancies for review by exeutive
• Assist in monitoring assigned Accounts Receivable matters and maintain accurate records

3.Reconciliation Support

• Assist in preparing information and supporting documentation for bank reconciliation, tenant account reconciliation and other assigned reconciliation activities
• Assist in identifying and compiling items and discrepancies for review and follow-up by the Executive
• Maintain reconciliation schedules, supporting documents and relevant records

4.Finances and Administrative Support

• Provide general finance and administrative support, including filing and maintenance of relevant records and documentation
• Assist in the preparation of reports, schedules and supporting documents as assigned
• Assist in submitting staff overtime and medical certificate documentation to HQ and perform other basic administrative tasks as assigned

5.Compliance and Other Duties

• Ensure assigned tasks are carried out in accordance with approved Company policies, procedures and instructions
• Perform any other duties as assigned by the Executive, Head of Department and Centre Manager from time to time