Executive Assistant (FinTech Industry)

Executive Assistant/Operations Officer | Christian FinTech (stealth mode) | Full-time | Remote, Australia

ABOUT US

We are an early-stage Australian financial technology company building products for churches, pastors and Christian organisations. Our first product helps churches provide for their staff in a smarter, simpler way, and a broader roadmap sits behind it. The company is currently in stealth mode. Candidates who progress to interview will receive a full briefing on the product, the market and the plan.

The founder & founding team have built and led companies before, across technology and multiple industries, and is now assembling a small founding team. This role is the first staff hire.

ABOUT THE ROLE

This is an Executive Assistant position with genuine operational scope. You will support the founder directly, and you will also help build the company itself. In addition to keeping organised, you will also help set up the systems, prepare the documents and coordinate the people that get a product to market.

The right person will treat this as a career opportunity rather than a support job. As the company grows, this role can grow into an operations leadership position.

WHAT THE WORK INVOLVES

Executive support

• Manage the calendar, priorities and follow-ups for this venture
• Prepare breifings and track actions from meetings with lawyers, accountants, partners and pilot customers
• Draft and manage correspondence on the founder's behalf
• Handle confidential information with discretion, including under NDA

Operations and implementation

• Coordinate external advisers (legal, accounting, design) and keep their workstreams on schedule
• Help set up, document and test core systems, including payments, accounting software and customer onboarding
• Support pilot onboarding of our first customers and record their feedback carefully
• Maintain company records, registers, subscriptions and supplier arrangements

Research and communication

• Research questions the business needs answered and present findings in a clear, decision-ready format
• Draft help guides, onboarding instructions and customer emails in plain English
• Prepare internal documents, checklists and simple reports
• Use modern AI tools daily to exponentialy inccrease output and work quality.

WHO WE ARE LOOKING FOR

• Highly organised and dependable. When you take ownership of something, it gets finished.
• A clear, careful writer.
• Resourceful and self-directed. You can take a loosely defined task, ask sensible questions, and carry it through without close supervision.
• Trustworthy with sensitive information. Much of what you will see is confidential.
• Comfortable with technology. Experience with Xero, Stripe, Claude or other tools is valuable, as is day-to-day use of AI.
• Familiar with the Australian church world. You understand how churches operate and can communicate naturally with pastors, treasurers and church staff.

Formal experience matters less to us than evidence of responsibility. If you have organised a ministry, an event, a committee or a small business, we want to hear about it. Recent graduates and people returning to the workforce are all welcome to apply.

WHAT WE OFFER

• Full-time role, remote from anywhere in Australia, working AEST business hours
• $70,000 to $80,000 plus superannuation, reviewed as the company grows
• Meaningful upside as a founding team member
• Direct mentoring from an experienced founder and exposure to every part of building a company
• Occasional physical days in Sydney

HOW TO APPLY

Send you resume. Highlight relevent experience. You'll have a few Zoom interviews, and an in person interview. Only those who are seletced for interviews will be contacted.