Executive Assistant (Fixed-term)

We’re looking for a fantastic Executive Assistant to provide high-level support within an Executive Office for a short-term (6 month) arrangement with our Whakatane client.

You’ll need to be someone who can confidently manage the detail while keeping sight of the bigger picture.

Your responsibilities will include:

• Providing high-level administrative and executive support to Chief Executive office team members.
• Proactively managing executive diarys, meetings, travel and changing priorities
• Coordinating end-to-end meeting logistics, including agendas, minutes, actions, rooms and catering
• Working closely with senior leaders and teams to ensure information, reports and data are provided on time
• Managing confidential information with a high level of discretion and professionalism
• Supporting projects, events and organisational initiatives on behalf of the executive team
• Making practical and informed decisions that support the wider team
• Providing administration support across the organisation when required
• Assisting with strategy delivery, stakeholder engagement, relationship agreements, operational planning and reporting.

You’ll ideally bring:

• 2+ years NZ experience as an Executive Assistant.
• Excellent organisation, time management and prioritisation skills.
• Strong attention to detail and a commitment to quality.
• Excellent communication skills and a confident, professional manner.
• The resilience to work calmly under pressure and respond to last-minute changes.
• Strong discretion and an absolute commitment to confidentiality.
• Advanced computer literacy and confidence learning new systems.
• Proficient with Microsoft Office systems.
• The ability to coordinate projects and bring people together to achieve an outcome.
• A collaborative approach and the ability to build positive relationships with a wide range of stakeholders.
• A strong commitment to a tikanga-led approach.
• Knowledge and understanding of Te Reo Māori will be beneficial.

Sound like you?

If you’re keen to be considered for upcoming temp opportunities, click APPLY NOW to register your interest.

For more info, give our Client Solutions Manager, Joelle Swift a call on [07 307 9266](tel:07 307 9266)

You must be eligible to work in NZ, have NZ residency, or hold a valid NZ work permit.

Personnel Resources Disclaimer:

*Personnel Resources is a well-established Bay of Plenty based recruitment agency with offices in Rotorua, Tauranga and Whakatane.Weare committed to sourcing top candidates for the roles we recruit whilst ensuring confidentiality and following an equitable recruiting process. We specialise in placing candidates into Temporary, Contract and Permanent opportunities that are inclusive and which encourage our people to be their best selves.*