Executive Assistant for Caroline - Looking for a Unicorn!

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.

Client Overview:

Caroline helps homeowners facing tough property situations keep their home or sell it for a fair cash offer. She is looking for an awesome unicorn who can help her with administrative tasks, phone calls, and light social media support.

Client Requirements:

• Must be able to work 40 hours weekly
• Must be able to work 9am to 5pm Arizona Time (the schedule might be adjusted an hour earlier or later eventually, depending on the client)
• Must have strong English communication skills (written and verbal)
• Must be comfortable speaking English clearly with minimal accent for phone calls
• Must be highly organized, detail-oriented, proactive, and able to manage multiple priorities independently
• Must be a self-starter who loves figuring things out
• Must be persistent and is comfortable following up
• Nice to have: Spanish proficiency (not required)
• Nice to have: Real estate background (not required)

Responsibilities/Tasks:

Must-Have Experience (Responsibilities You Must Be Proficient In):

These are the tasks the VA needs to handle independently and confidently from day one:

Executive and Administrative Assistance:

• Enter, clean up, and organize data in GoHighLevel. Prior GoHighLevel experience is nice to have, but training can be provided.
• Make follow-up and coordination phone calls with homeowners, banks, and other entities (not cold calls and client will train you on these)
• Communicate with homeowners regarding administrative matters (e.g., informing them about contracts, progress, etc.)
• Pull reports and keep track of deals and projects
• Follow up on pending items and help Caroline stay organized

Light Content and Social Media Support:

• Monitor and reply to comments/DMs on YouTube, Instagram, and TikTok
• Upload blog posts and update website content as needed
• Pull and track CRM and social media reports, flagging what's working and what’s not

Nice-to-Have Experience (Responsibilities You Can Learn Over Time):

These tasks are valuable but can be trained on the job:

• Turn call/Zoom recordings and transcripts into newsletters and social clips (TikTok/IG/YouTube) using AI tools like Claude
• Post blog updates to Google My Business
• Use AI to support basic SEO on the website and social content
• Assist with ManyChat
• Suggest newsletter content, based on the current happenings in real estate

Pay and Benefits:

• Competitive hourly rates
• Wellness package
• Squad Breaks (paid time off)
• Quarterly performance bonuses
• Holiday and year-end bonuses
• Annual appraisal

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Our super cool hiring process:

• We have real people communicating with you and looking at your application!
• We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
• At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.