Executive Assistant for Operations (100% Remote, US)

Monitex Security

Monitex Security is a premier provider of high-performance, enterprise-grade security technology solutions designed specifically for property managers and business owners across the United States. From modern access control to intelligent video surveillance systems, we help commercial clients protect their assets, streamline operations, and secure their properties with total peace of mind.

Driven by innovation, reliability, and operational excellence, we are rapidly scaling our core business operations. We are seeking a high-initiative, proactive Executive Assistant to work hand-in-hand with our Operations Manager. This is not a passive data-entry role—we are looking for an operational force multiplier who can manage projects, coordinate across departments, and ensure execution with high ownership.

The Role

As the Executive Assistant to the Operations Manager, you will act as a key operational bridge across the company. You will not just handle administrative schedules, but actively sit in on meetings, track cross-departmental deliverables, drive initiative, and follow up relentlessly to keep projects moving forward. If you excel at taking true ownership, organizing complex moving parts, and stepping up beyond standard assistant duties, this role offers above-market growth and compensation for top performance.

Key Responsibilities:

• Project Management & Follow-Through: Oversee key operational initiatives alongside the Operations Manager. Track project timelines, enforce action items across departments, and ensure commitments are completed on schedule.
• Meeting Participation & Execution: Attend operational meetings, capture key decisions, outline immediate action items, and proactively follow up with department leads to ensure completion.
• Cross-Departmental Coordination: Assist in overseeing workflows across different operational departments. Serve as a proactive communicator to align team efforts and remove operational roadblocks.
• Proactive Initiative & Ownership: Anticipate operational needs before being asked. Step in to solve problems, resolve administrative bottlenecks, and protect executive time.
• Calendar & Communication Management: Maintain an airtight calendar, manage executive correspondence, organize inbox priorities, and coordinate internal/external logistics across US time zones.

Candidate Profile & Qualifications:

• Operations & Project Support Experience: Proven track record supporting an Operations Manager, Director of Operations, or COO. Experience assisting with project management and cross-functional coordination is highly preferred.
• High Initiative & Ownership Mindset: Ability to work hand-in-hand with leadership, take independent initiative on tasks, and drive follow-up without waiting for micro-management.
• US Shift Alignment: Proven ability to thrive in a full-time US EST night shift environment (9:00 PM – 5:00 AM PHT).
• Flawless Communication: Exceptional written and verbal Corporate English skills to sit in on meetings, brief stakeholders, and interface with US team members.
• Organizational Mastery: Highly structured, detail-oriented, and capable of managing multiple moving projects simultaneously.
• Immediate Availability: Prepared to onboard and begin training immediately.

Pay: Php36,000.00 - Php45,000.00 per month

Benefits:

• Paid training
• Work from home

Application Question(s):

• Do you have experience working 9PM to 5AM PHT?
• How many years of US client experience do you have?
• Do you have the necessary equipment to work from home? (Laptop/Desktop, Headset, Internet, Camera)

Work Location: Remote