Executive Assistant for VP Marketing

Job Summary

The Executive Assistant to the VP of Marketing will provide executive and administrative support in a fast-paced culinary environment. This role is responsible for managing schedules, supporting cooking class and event planning, handling communications, and ensuring the smooth execution of day-to-day operations for the VP of Marketing.

The ideal candidate is detail-oriented, resourceful, and thrives in a dynamic environment where creativity and organization go hand in hand.

Key Responsibilities:

Class Coordination

• Assist in planning and preparing for cooking classes, workshops, and culinary demonstrations.
• Coordinate class schedules, participant lists, and registration details.
• Ensure ingredients, kitchen tools, and class materials are prepared before each session.
• Support chefs and instructors during classes to ensure a smooth participant experience.
• Help set up and restore kitchen and event spaces before and after activities.

Events & Class Support

• Coordinate logistics for cooking classes, chef demonstrations, and marketing events.
• Liaise with instructors and suppliers as needed.
• Ensure event materials and promotional assets are prepared in advance.

Administrative & Operational Support

• Organize digital files, documents, and marketing resources.

• Track event expenses and assist with budget documentation.

• Coordinate deliveries and inventory for events and class supplies.

• Maintain organized records for events, schedules, and vendor information.

• Perform other duties that support the VP of Marketing and Kessler’s Kitchen team.

• Other duties that may be assigned from time to time.

Job Qualifications:

• Education: Bachelor of Science in Business Administration Major in Marketing Management or any related discipline

• Work Experience/s: At least 1 year work experience as an Executive Assistant and with experience in marketing and sales

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal skills.

• Proficient in Microsoft Office and Google Workspace.

• Experience in hospitality, culinary, or event operations is an advantage.

• Willing to work on weekends and have flexible hours