Executive Assistant (Freelance)

Location

Remote

Work Schedule

Night Shift: 9:30 PM–6:30 AM

Employment Type

Freelance

Job Summary

We are seeking a highly proactive and organized Freelance Executive Assistant to provide day-to-day executive and operational support in a fast-paced startup environment. The ideal candidate is detail-oriented, resourceful, highly independent, and confident communicating in written English. You will support inbox and relationship management, CRM and Notion administration, event coordination, content scheduling, and process improvement.

Key Responsibilities

• Manage and organize executive inboxes, emails, and follow-ups.
• Conduct LinkedIn outreach and maintain professional relationships.
• Maintain and update CRM systems and Notion workspaces.
• Create and manage events in Luma, including event details and guest lists.
• Coordinate guest lists, sponsor deliverables, and post-event follow-ups.
• Create and make basic updates to Figma assets, including cover pages and partner logos.
• Draft and schedule LinkedIn posts based on provided prompts or AI-generated prompts.
• Provide general executive and administrative support.
• Identify opportunities to automate repetitive tasks and improve operational workflows.
• Learn and adopt new tools, systems, and processes as business needs evolve.

Required Experience

• Previous experience as an Executive Assistant, Virtual Assistant, Operations Assistant, or similar role.
• Experience working independently and managing multiple priorities with minimal supervision.
• Experience supporting executives or teams in a fast-paced or startup environment.

Nice-to-Have Experience

• Experience with Notion, CRM platforms, Google Workspace, and LinkedIn.
• Experience with Luma or event management platforms.
• Experience with Figma or basic design/editing tools.
• Experience using AI productivity tools, such as ChatGPT or Claude.
• Experience identifying and implementing workflow automation or process improvements.

Required Skills

• Executive and administrative support with strong organization and attention to detail
• Professional written English and effective communication
• Independent task management, prioritization, and proactive problem-solving

TalentTech Solutions - JSM (IT Talent Partner)