Executive Assistant (Full Time || Night Shift || Onsite)

JOB OVERVIEW:

We are actively seeking a dynamic and versatile Executive Virtual Assistant to play a pivotal role within our organization. This multifaceted position involves contributing expertise in sales, lead generation, executive administration, and marketing support for one of our esteemed clients. The ideal candidate will demonstrate exceptional English communication skills, adept client interaction capabilities, and possess a wealth of administrative experience.

Key Responsibilities:

1. Sales and Business Development: Engage in the entire sales cycle, from prospecting to successful deal closure, while actively contributing to business development efforts.
2. Client Relations: Cultivate and maintain strong relationships with clients, ensuring satisfaction and loyalty.
3. Lead Generation & Nurturing: Identify and nurture potential leads to drive business growth using automated workflows and CRM strategies.
4. Project Management & Administrative Support: Utilize Asana to track deliverables, organize team tasks, and manage executive schedules and correspondence efficiently.
5. Marketing & Campaign Support: Contribute to the development and execution of marketing strategies, leveraging CRM and marketing automation platforms to streamline outreach.

Qualifications:

• Proven track record in sales, business development, client relations, and administrative roles.
• Hands-on experience using GoHighLevel for lead management, CRM pipelines, and marketing campaigns.
• Demonstrated proficiency using Asana to manage projects, track tasks, and collaborate across teams.
• Excellent command of spoken and written English.
• Strong organizational and time-management skills.

Soft Skills:

• Communication: Exceptional verbal and written communication skills for effective client, team, and executive interactions.
• Teamwork: Collaborative spirit with a positive contribution to team goals.
• Organization: Exceptional organizational skills to efficiently prioritize and manage multiple tasks across project tools.

Technical Skills:

• CRM & Marketing Automation: Strong proficiency in GoHighLevel (or similar all-in-one CRM platforms) to manage sales pipelines, email/SMS campaigns, and lead sequences.
• Workflow Automation (Bonus): Experience with task and process automation (e.g., GoHighLevel workflows, Zapier, or native integrations) to optimize operations and reduce manual data entry.
• Project Management Tools: Hands-on experience with Asana for workflow tracking, deadline management, and team collaboration.
• General Tech: Proficiency in the Microsoft Office suite / Google Workspace, with the ability to quickly adapt to new software and technologies.

Industry Experience:

• Prior experience in sales, business development, client relations, and marketing roles is crucial.
• Previous virtual assistant experience with a focus on business development preferred.

Adaptability:

• Flexibility in adapting to changing priorities, tool integrations, and market trends.

Initiative:

• Self-motivated and capable of working independently with minimal supervision.
• Proactively identifies opportunities for process optimization, sales improvement, and client relations enhancements.

We’re excited to welcome you aboard as our new Executive Virtual Assistant! In this pivotal role, your skills in sales, client relations, lead generation, and executive support will make a significant impact. We’re confident that your organizational expertise, strong communication abilities, and proactive approach will drive success as you contribute to the growth of the business and client satisfaction. Welcome to the team—we’re looking forward to all that we will accomplish together!