Executive Assistant (Fully Remote, US only)

Markage is looking for an Executive Assistant to join our fully remote U.S. team. This role is open only to candidates who currently reside in California, Texas, Florida, New York, Pennsylvania, Illinois, Ohio, Georgia, North Carolina, or Washington.

You will provide high-level administrative and operational support to leadership. Your work will include calendar management, document preparation, meeting coordination, travel arrangements when needed, expense tracking, and keeping internal processes organized and running smoothly.

You will work closely with managers and internal team members in a fully remote setting. Clear communication, strong organization, attention to detail, and reliable follow-through are essential.

AI-assisted tools may be used to support documentation, summaries, scheduling, data organization, and other administrative tasks. All AI-assisted work must be carefully reviewed for accuracy, confidentiality, and relevance before it is used or shared.

Essential Duties

• Manage calendars, meetings, and scheduling for leadership
• Prepare and organize documents, reports, agendas, and meeting materials
• Coordinate internal meetings and follow up on action items
• Track expenses, receipts, and basic administrative records
• Maintain organized digital files and shared folders
• Support onboarding and internal administrative processes as needed
• Handle confidential information with discretion
• Assist with travel arrangements and logistics when required
• Monitor recurring tasks, subscriptions, and administrative deadlines
• Provide general operational support to keep internal processes running smoothly

Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting leadership
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Comfortable working independently in a fully remote environment
• Currently authorized to work in the United States
• Currently resides in one of the following states: California, Texas, Florida, New York, Pennsylvania, Illinois, Ohio, Georgia, North Carolina, or Washington
• Holds a valid Dex Professional Specialist Certification (DEX-PSP) in the Business and Office Operations domain

Preferred Qualifications

• Experience supporting remote or distributed teams
• Familiarity with Google Workspace and Microsoft Office
• Experience handling confidential information
• Strong time-management and prioritization skills

Pay: $75,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Application Question(s):

• Do you currently hold a valid Dex Professional Specialist Certification (DEX-PSP) in the Business and Office Operations domain?

Language:

• English (Required)

Work Location: Remote