Executive Assistant (General Administration) (26129)

THE CHINESE MEDICINE HOSPITAL OF HONG KONG

The Chinese Medicine Hospital of Hong Kong (CMHHK) stands as a flagship Chinese medicine (CM) institution dedicated to advancing Chinese medicine in Hong Kong and is expected to commence operation in phases at the end of 2025.

Established through a public-private partnership, the hospital is being constructed by the government, with HKBU appointed as the contractor in June 2021 through a tendering process. Subsequently, HKBU registered “HKBU Chinese Medicine Hospital Company Limited” as the operator in accordance with the requirements of the service deed, which is responsible for the management, operation, and maintenance of CMHHK.

A hallmark of CMHHK is its integrated approach, blending Chinese and Western medicine to provide professional patient care. CMHHK will actively engage in various interactions and collaborate with the industry to promote the development of Chinese medicine across Hong Kong, the Guangdong-Hong Kong-Macao Greater Bay Area, and international institutions. By sharing resources and expertise, CMHHK aims to advance the standardisation and globalisation of Chinese medicine, opening new directions for future healthcare services.

We warmly invite dedicated individuals to join our team, where you can contribute to the future of Chinese medicine. Together, we can make a meaningful difference in the health and well-being of our community and create a brighter future!

Executive Assistant (General Administration) (26129)

Responsibilities :

Report to Head of General Administration and Board Support, Senior Manager and Executive Officer(s) for General Administration and be responsible for the following duties:

• Administrative and operational support to the General administration team, including but not limited to:

• Maintain and organise records, reports, and documentation,

• Tracking, managing and contract renewal for (hospital-wide) office supplies and office equipment maintenance,

• Process purchase requisitions and handle procurement-related clerical tasks,

• Assist in logistics coordination, including scheduling, filing, and correspondence.

• Documentation and Meeting-related support, including but not limited to:

• Assisting in drafting and formatting guidelines, policies and reports,

• Prepare and distribute committee papers, agendas, and meeting minutes as required, and

• Ensure accurate record-keeping and timely submission of administrative documents.

• Performing any other duties as assigned by supervisor(s).

Requirements :

• Hold a bachelor’s degree, preferably with at least three years of relevant work experience;

• Experience in hospital/ healthcare industry is preferred;

• Good command of both written and spoken English and Chinese;

• Proficient in MS Office applications;

• Good interpersonal skills and time management, attentive to details and a strong sense of responsibility; and

• Self-motivated and able to work independently with minimal supervision and collaboratively under pressure and tight deadlines.

Shortlisted candidates will be invited to attend a written test.

Work location: The Chinese Medicine Hospital of Hong Kong in Tseung Kwan O.

Salary will be commensurate with qualifications and experience.

Interested parties please send your full resume with current salary and expected salary by clicking " Quick Apply ".

Personal data provided in application will be treated as strictly confidential and used for recruitment purpose.