Executive Assistant (Hotel)

• Job Description

• Act as the key coordination point between the General Manager, Heads of Department (HODs), company leadership, hotel owners, and relevant stakeholders to ensure smooth information flow across departments.

• Consolidate information and reports from relevant departments, including hotel operations, business performance, finance, human resources, and project progress.

• Coordinate meetings, prepare agendas and supporting documents, take meeting minutes, and follow up on action items, deadlines, and agreed action plans.

• Monitor work progress, key milestones, and outstanding tasks, promptly reporting potential delays or issues to the General Manager.

• Assist in preparing management reports, presentations, correspondence, and other documents to support executive decision-making.

• Support hotel pre-opening activities, including cross-functional coordination, operational documentation, training plans, staffing activities, and other project requirements.

• Assist the General Manager in communicating and coordinating with hotel owners, business partners, and other stakeholders in English when required.

• Maintain accurate and confidential management records and perform other duties as assigned by the General Manager.

• Requirements

• Bachelor's degree in Hospitality Management, Tourism, Business Administration, English, or a related field.

• 2–5 years of experience in executive assistance, executive office coordination, or a similar role; experience supporting senior management in a 4–5-star hotel or resort or an international group is strongly preferred.

• English proficiency, with the ability to communicate professionally, draft emails, prepare reports, and coordinate with international stakeholders.

• Proficiency in Microsoft Office, particularly Excel and PowerPoint, with strong reporting, data consolidation, and presentation skills.

• Excellent organizational, time-management, coordination, and follow-up skills, with strong attention to detail and a proactive mindset.

• High level of professionalism, responsibility, discretion, and ability to handle confidential information.

• Ability to manage multiple priorities and work independently in a fast-paced project environment.

• Willingness to relocate to and work in Sapa, Lao Cai, Vietnam.

• Benefits

• Salary: VND 20–22 million gross

• Accommodation allowance: Available for candidates who need to relocate; specific terms to be confirmed with the company.

• Meals allowance

• Performance bonus: Based on business results in accordance with company policy.

• Insurance: Social, health, and unemployment insurance contributions based on the company's registered salary scale and applicable regulations.

• Working time: 26 working days per month, Monday to Saturday, 8h/day

• Professional working environment with opportunities for long-term career development in executive operations and hospitality management.

Liên hệ (Contact): [email protected]/ 0399319360 (Ngoc Yen) Ghi chú (Note): *Chúng tôi đánh giá cao tất cả các hồ sơ ứng tuyển; tuy nhiên, chúng tôi chỉ liên hệ với những ứng viên phù hợp

(We appreciate all applications; however, only shortlisted candidates will be contacted.)* Required Skills Discretion Reports Performance Hospitality Management Data Hospitality Support Consolidation Development Milestones Salary Operations Presentation Skills Tourism Decision-Making Insurance Human Resources Attention To Detail PowerPoint Presentations Regulations Records Excel Administration Finance Documentation Business English Training Leadership Microsoft Office Management

Salary Package ₫ 20,000,000.00 - 22,000,000.00 (Vietnamese Dong)