Executive Assistant / Human Resources Coordinator

Coastal Community Health is seeking a highly organized, resourceful, and self-motivated Executive Assistant / Human Resources Coordinator to provide direct administrative support to the Chief Executive Officer while assisting with key Human Resources functions.

This is a unique opportunity for an experienced professional who enjoys wearing multiple hats, works well independently, and can anticipate needs rather than waiting for direction.

The ideal candidate will have a strong administrative skill set along with hands-on Human Resources experience, particularly in recruitment, onboarding, employee relations, and general HR operations.

This is a full-time, onsite position and requires occasional evening availability for virtual Board and committee meetings.

What You'll Do

In this role, you will serve as a trusted administrative partner to the CEO while also supporting the organization's Human Resources operations. Responsibilities will include:

• Provide day-to-day executive and administrative support to the CEO, including scheduling, correspondence, meeting preparation, follow-up, and special projects.
• Coordinate and prepare for Board of Directors, committee, leadership, and organizational meetings.
• Attend virtual Board and committee meetings, including occasional evening meetings, and prepare accurate and timely meeting minutes.
• Track action items, deadlines, and follow-up activities resulting from meetings.
• Assist with organizational marketing, community outreach, events, communications, and special initiatives.
• Coordinate travel, errands, purchasing, mailings, meeting materials, and other administrative needs.
• Support recruitment activities, including job postings, applicant screening, interview coordination, and candidate communication.
• Coordinate new-hire onboarding, pre-employment requirements, documentation, orientation, and employee setup.
• Assist with provider credentialing and recredentialing and maintain required documentation.
• Maintain confidential employee records and assist with HRIS updates and employment-related changes.
• Serve as a resource for routine employee and manager HR questions regarding established policies and procedures.
• Assist with employee relations matters, documentation, benefits, leave administration, performance management, and other HR functions as needed.
• Coordinate with vendors, benefit providers, credentialing partners, IT, and other external partners.
• Handle confidential employee, executive, and organizational information with discretion.
• Take ownership of assignments and special projects with minimal supervision.

What We're Looking For

We're looking for someone who is proactive, dependable, organized, and comfortable taking initiative. This position is best suited for someone who can recognize what needs to be done, determine the next steps, and follow through without requiring constant direction.

The ideal candidate will have:

• A minimum of 3 years of progressively responsible Human Resources, executive administrative, or related professional experience, with hands-on Human Resources experience strongly preferred.
• Experience with recruitment, onboarding, employee records, HRIS systems, and general HR operations.
• Healthcare HR experience and/or experience with provider credentialing strongly preferred.
• Experience supporting employee relations matters preferred.
• Excellent organizational and time-management skills with the ability to manage competing priorities and deadlines.
• Strong note-taking skills and experience preparing professional meeting minutes.
• Excellent written and verbal communication skills.
• Strong judgment, discretion, and the ability to maintain confidentiality.
• The ability to work independently, solve problems, and follow assignments through to completion.
• Strong attention to detail and follow-up.
• Proficiency with Microsoft Office and the ability to learn new systems quickly.
• A professional, flexible, and collaborative approach when working with executives, employees, providers, Board members, vendors, and community partners.
• Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred; equivalent relevant professional experience will be considered.

Schedule & Availability

This is a full-time, onsite position. Regular in-person attendance is required.

Regular Schedule:
Monday: 8:00 a.m. – 6:00 p.m.
Tuesday–Thursday: 8:00 a.m. – 5:00 p.m.
Friday: 8:00 a.m. – 3:00 p.m.

Candidates must also have the flexibility to attend occasional virtual Board and committee meetings outside of normal business hours, typically a few evenings per month as scheduled.

Why Join CCHS?

CCHS offers a primarily Monday–Friday schedule, paid holidays, and a comprehensive benefits package including medical, dental, vision, life insurance, PTO, EAP, and 401(k).

This position offers the opportunity to work closely with executive leadership while gaining broad involvement in Human Resources and organizational operations. It is well suited for someone who enjoys variety, takes ownership of their work, and thrives in a role where initiative, organization, sound judgment, and follow-through are valued.

Expected hours: 40.0 per week

Application Question(s):

• How many years of hands-on Human Resources experience do you have?
• How many years of experience do you have providing administrative or executive support to senior leadership?
• Are you able to work full-time onsite according to the schedule listed in the job posting?
• Are you able to attend occasional virtual Board and committee meetings outside of regular business hours, typically a few evenings per month?
• What are your salary expectations for this position?

Work Location: In person