Executive Assistant II (Full-Time, 40 Hours, Day Shift)

RESPONSIBILITIES

I. JOB SUMMARY:

• Responsible for providing administrative and clerical support to the executive officer; duties are generally more complex in nature and involve access to confidential information.
• Represents a division and interacts with high level stakeholders; other associated duties may include but are not limited to secretarial activities such as drafting correspondence and memos, scheduling appointments, taking minutes and making travel arrangements, etc.

II. TYPICAL PHYSICAL DEMANDS:
A. ESSENTIAL FUNCTIONS:

• Seeing. Hearing. Speaking. Finger dexterity.

B. MANUAL MATERIAL HANDLING:

• Infrequent: N/A
• Occasional: Lift waist to shoulder between 0-5 lbs. Carry between 0-5 lbs.
• Frequent: N/A
• Constant: N/A

C. NON-MANUAL MATERIAL HANDLING:

• Infrequent: N/A
• Occasional: Stand. Stoop/Bend. Climb: Stairs/Ladder. Reach: shoulder level. Reach: above head.
• Frequent: Sit. Walk.
• Constant: N/A

III. TYPICAL WORKING CONDITIONS:

• Not substantially subjected to adverse environmental conditions.

IV. MINIMUM QUALIFICATIONS:
A. EDUCATION:

• Associate's degree or business school graduate required; or two (2) years of administrative/clerical experience may be substituted for the educational requirement.

B. CERTIFICATION AND LICENSURE:

• No certification and/or licensure requirement.

C. EXPERIENCE:

• In addition to the educational requirement, four (4) years of experience as a secretary at an administrative level and/or four (4) years combination of administrative/executive level experience, preferably in a corporate environment; or two (2) years of progressively responsible administrative or secretarial experience with a bachelor's degree.
• Prior experience booking business travel required.
• Prior experience working with trustees, community organizations and with individuals at a high organizational level.
• Supervisory/leadership experience preferred.
• Experience to demonstrate the following:

o Proficiency with Microsoft Office applications, i.e. Outlook, Word, Excel, and PowerPoint.
o Strong ability to communicate effectively, both verbally and in writing.
o Collaborative spirit, results driven with the ability to manage multiple priorities and projects with a high degree of accuracy and timeliness.
o Ability to work under high levels of confidentiality, tact and diplomacy.

Equal Opportunity Employer / Disability / Vet
Your Health. Our Legacy
Our Mission: To fulfill the intent of Queen Emma and King Kamehameha IV to provide in perpetuity quality health care services to improve the well-being of Native Hawaiians and all of the people of Hawai‘i.
Our Values:
Compassion guides our actions
Aloha inspires us in all that we do
Respect and understanding are essential for the dignity of all
Excellence is our quest