Executive Assistant III

CeLeen, an operating group of Command Holdings, is seeking multiple Executive Assistants (Level III) to support a potential effort at the Department of State, Bureau of Consular Affairs/Passport Office.

Responsibilities may include, but are not limited to:

• Providing comprehensive administrative support to the executive team including calendar management, travel arrangements, meeting coordination and correspondence handling.
• Ensuring administrative tasks meet task quality standards across the administrative support group.
• Maintaining and organizing executive documents, ensuring accuracy, confidentiality, and compliance with internal policies.
• Assisting in coordinating and managing executive projects, ensuring timely completion and alignment with task goals.
• Serving as a key point of contact between executives and internal/external stakeholders, ensuring effective and efficient communication.
• Planning and coordinating executive meetings, conferences, and events, including logistics, agendas, and follow-up activities.
• Identifying opportunities to improve administrative processes and operational efficiency.

This position is contingent on contract award.

Multiple positions may be hired from this announcement.

Expected salary range: $82,000 - $90,000

Work Environment:

• Ability to sit at a computer terminal for an extended period of time.
• Ability to work in confined areas.

Physical Demands:

• While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
• Employee is often required to sit and use their hands and fingers to operate a computer.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel:

• 0-10% / Minimal travel.

CeLeen, an operating firm of Command Holdings, is a tribally-owned firm providing management consulting services to U.S. government agencies.

Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment.

At CeLeen, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of professionals located across the globe. It includes military veterans and spouses of active-duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. CeLeen is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.

CeLeen will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to the Human Resources Team (mailto:[email protected]).

CeLeen is committed to equal employment opportunity based on merit. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law, and in accordance with EO 14173 (https://www.whitehouse.gov/presidential-actions/2025/01/ending-illegal-discrimination-and-restoring-merit-based-opportunity/) and Federal Employment Laws: Equal Employment Opportunity and Employee Polygraph Protection Act.

CeLeen Affirmative Action Program is available to any employee or applicant for employment for inspection upon request, to the extent required by federal regulations. The Affirmative Action Program can be accessed during normal business hours by making an appointment with the Human Resources Team (mailto:[email protected]).

Basic Requirements

• Bachelor’s Degree and 9 years of professional administrative experience //OR// 13 years of professional administrative experience.
• Must have the ability to obtain and maintain a Secret Clearance. (Eligible to pass Federal security clearance process. Please visit the link for FAQs: Investigations & Clearance Process) (https://www.dcsa.mil/Personnel-Vetting/Background-Investigations-for-Applicants/Investigations-Clearance-Process/)
• Demonstrated experience supporting executive level professionals.
• Outstanding communication skills, influencing abilities, and client focus.
• Professional proficiency in English is required.
• Demonstrated proficiency in using all Microsoft Office applications.
• Ability to access federal facilities in compliance with Real ID. More information about Real ID can be found here: https://www.dhs.gov/real-id/about-real-id (https://www.dhs.gov/real-id/about-real-id) and at https://www.tsa.gov/travel/security-screening/identification (https://www.tsa.gov/travel/security-screening/identification).
• Applicants must be currently authorized to work in the United States on a full-time basis. CeLeen will not sponsor applicants for work visas for this position.

Preferred Qualifications

• Current, active Secret security clearance.
• Direct experience with Consular Affairs/Passport Office or other Department of State directorates.
• Familiarity with SharePoint and document management systems.

Benefits

CeLeen offers a competitive benefits plan including:

• Health, Dental, and Vision Insurance

• Flexible Spending Accounts

• Life and Disability Insurance

• 401(k)

• Paid Time Off

• Paid Holidays

• Employee Assistance Program

• Pet Insurance

• Eligibility requirements apply

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.