Executive Assistant Intern

Company Description Specular Business Services LLP is a Business Growth, Technology, and Professional Services company that supports startups, SMEs, and enterprises in building, growing, and scaling with confidence. The organization offers end-to-end business solutions by integrating consulting, technology, marketing, and talent services under one roof. Its mission is to simplify business growth through practical, innovative, and results-driven solutions that deliver measurable outcomes. With expertise spanning business and startup consulting, digital marketing, technology development, HR consulting, and virtual assistant services, Specular Business Services acts as a single trusted partner for clients across industries. The team focuses on helping businesses improve online visibility, generate qualified leads, strengthen brands, optimize operations, and achieve sustainable growth.

Role Description This is a full-time Executive Assistant Intern role based in Pune City with a hybrid work model, allowing a combination of on-site and work-from-home arrangements. The intern will support senior leadership with calendar management, meeting coordination, and preparation of agendas, presentations, and follow-up notes. Daily responsibilities include handling emails and correspondence, organizing documents, maintaining records, and assisting with expense reports and basic data entry. The role also involves coordinating travel and logistics, supporting internal communication and team coordination, and assisting with administrative tasks to ensure smooth office operations. The intern will be expected to manage multiple priorities, maintain confidentiality, and demonstrate professionalism in interactions with internal and external stakeholders.

Qualifications

• Candidates should possess skills in Executive Administrative Assistance and Executive Support to manage calendars, meetings, and leadership priorities effectively.
• Candidates should possess skills in Administrative Assistance to handle documentation, scheduling, office coordination, and general clerical tasks.
• Candidates should possess skills in managing Expense Reports, including tracking costs, maintaining records, and supporting basic financial documentation.
• Candidates should possess strong Communication skills, both written and verbal, to interact with stakeholders and prepare clear, professional correspondence.
• Additional beneficial qualifications include strong organizational and time management skills, attention to detail, proficiency in common office software (e.g., MS Office or Google Workspace), and the ability to work in a hybrid environment from Pune City.
• Enrollment in or completion of a degree program in Business, Commerce, Management, or a related field is preferred; prior internship or administrative experience is an advantage.