Executive Assistant (Investment Banking)

Executive Assistant (Contract-to-Hire)

Location: New York, NY (Fully On-Site)

Schedule: Monday – Friday | 8:00 AM – 5:00 PM

Pay Rate: $37–$42/hour during the 6–12 month contract period. Compensation will be renegotiated upon conversion to a full-time employee.

Target Industry: Banking/Financial Services

Overview

We are seeking an experienced and highly organized Executive Assistant to support senior leadership in a fast-paced, professional environment. This is a contract-to-hire opportunity with strong potential for long-term growth.

The ideal candidate is proactive, resourceful, and thrives in a dynamic environment. This individual will have exceptional organizational skills, exercise sound judgment, maintain a high level of confidentiality, and confidently manage multiple priorities while supporting senior executives in the Bank/Financial Services industry.

Key Responsibilities

• Provide high-level administrative support to senior executives
• Manage complex calendars, scheduling, and meeting coordination
• Coordinate virtual meetings using platforms such as Zoom and Microsoft Teams
• Arrange domestic and international travel, including itineraries and expense reporting
• Screen calls, manage correspondence, and respond to inquiries professionally
• Prepare presentations, reports, and other executive-level documents
• Handle highly confidential information with discretion
• Support department initiatives, meetings, and special events
• Assist with ad hoc projects and cross-functional coordination

Qualifications

• Bachelor's degree required
• 3+ years of experience supporting senior-level executives within the banking or financial services industry (required)
• Excellent organizational, multitasking, and time management skills
• Strong written and verbal communication skills
• Ability to work independently while managing multiple priorities
• High level of professionalism, discretion, and attention to detail
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Experience with virtual meeting platforms such as Zoom and Microsoft Teams
• Experience with expense management systems ( Concur preferred)

What We're Looking For

• Previous experience supporting executives in a fast-paced financial/banking environment
• Strong sense of ownership and accountability
• Exceptional attention to detail and problem-solving abilities
• Comfortable working in a highly visible role supporting senior leadership
• Ability to adapt quickly in a fast-paced and evolving environment

Benefits

Pride Global/Russell Tobin and its affiliates offer eligible employees a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Accident, critical illness, and hospital indemnity coverage
• 401(k) retirement savings plan
• Life and disability insurance
• Employee Assistance Program (EAP)
• Legal assistance
• Auto and home insurance discounts
• Pet insurance
• Employee discount programs with preferred vendors

Equal Employment Opportunity

Pride Global and its affiliates are Equal Opportunity Employers. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, national origin, ancestry, disability, genetic information, marital status, sex, gender identity or expression, age, sexual orientation, veteran or military status, or any other characteristic protected under applicable federal, state, or local law.

Fair Chance Employment

Pride Global and its affiliates are Fair Chance Employers. We consider qualified applicants with criminal histories in accordance with applicable federal, state, and local Fair Chance laws and ordinances, including the California Fair Chance Act where applicable.

Reasonable Accommodations

We are committed to providing reasonable accommodations to qualified applicants and employees with disabilities. If you require an accommodation during the application or interview process or to perform the essential functions of this role, please let us know.

San Francisco Applicants: In accordance with the San Francisco Lactation in the Workplace Ordinance, eligible employees will receive written notice regarding lactation accommodation rights upon hire and in other circumstances as required by law.