Executive Assistant (Jio World Centre, Mumbai)

A. JOB PURPOSE

The Executive Assistant will provide comprehensive support to the C Suite Leader at JWC, managing administrative, coordination, and strategic support responsibilities.

This role requires a proactive, detail-oriented professional who thrives in a fast-paced and dynamic environment.

B. JOB ACCOUNTABILITIES

• Executive Support
• Manage calendar, appointments, and meetings.
• Arrange travel plans, itineraries, and accommodations.
• Prepare and refine correspondence, reports, and marketing presentations.
• Support preparation for leadership reviews and strategy discussions.
• Act as the primary point of contact for internal and external communication on behalf of the C Suite Leader
• Handle confidential and sensitive information with discretion.
• Administrative Management
• Ensure smooth functioning of the C Suite Leader's office.
• Organize and maintain digital and physical filing systems.
• Oversee expense reports, invoices, and budget coordination.
• Track key deliverables, campaign timelines, and project milestones.
• Event and Marketing Coordination
• Support planning and execution of brand campaigns, events, and marketing activations at JWC.
• Coordinate with internal teams, agencies, partners, and vendors.
• Manage guest lists, RSVPs, and stakeholder communication for key initiatives.
• Project Support
• Assist with brand initiatives, campaigns, and special projects.
• Conduct research and prepare briefing notes and presentations when required.
• Stakeholder Management
• Build and maintain positive relationships with key stakeholders and partners.
• Professionally represent the leadership JWC in all interactions.
• Team Management
• Coordinate across the C-Suite Leaders direct reportees and extended marketing team.
• Encourage clear communication and collaboration.
• Monitor follow-ups and ensure accountability across teams.
• Organize team meetings and engagement activities.
• Maintain an updated database of partners and agencies.
• Coordinate with senior leadership assistants and cross-functional teams.

C. COMPETENCIES & SKILLS

• Proactive problem-solving ability.
• High attention to detail.
• Strong interpersonal and collaborative skills and professional conduct.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational, multitasking, and communication skills.
• Independent, team-oriented, and culturally sensitive.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Basic knowledge of AI and digital tools is required.

D. QUALIFICATIONS

• Bachelors Degree in Engineering, Finance, Business Administration, Arts Management, Communications, Marketing, or related field.

E. EXPERIENCE

• Minimum 5+ years of experience in a similar role, preferably supporting senior leadership