Executive Assistant Manager

Department: Company Secretarial & Compliance
Location: Ahmedabad
Reporting To: Company Secretary

Job Purpose

To provide administrative support to the Company Secretarial Department in ensuring adherence to the Companies Act, SEBI Regulations, Listing Obligations, corporate governance requirements, and other applicable laws governing a listed company.

Key Responsibilities

Secretarial & Compliance Support

• Assist in record keeping of statutory records like Board & Committee Agenda, Minutes, Statutory registers, correspondence with Stock Exchanges, Depositories, RTAs and Shareholders.
• Assist in maintaining statutory registers, records, and corporate documents as required under the Companies Act, 2013.
• Maintain compliance trackers and support timely regulatory filings.

Board & Committee Support

• Assist in organizing Board Meetings, Committee Meetings, and General Meetings.
• Support preparation of agendas, notices, minutes, attendance records, and meeting documentation.
• Maintain records of resolutions and corporate approvals.

Corporate Governance

• Support preparation of annual reports and corporate governance disclosures.
• Coordinate with internal stakeholders for compliance-related information and documentation.

Documentation & Record Management

• Maintain physical and electronic records of statutory documents.
• Ensure proper filing, indexing, and retrieval of secretarial records.
• Support digitization and updating of compliance databases.

Regulatory Filings & Disclosures

• Assist in preparation of stock exchange intimations and disclosures.
• Support filings related to corporate actions, shareholding patterns, and other periodic submissions.
• Track regulatory updates and amendments affecting the company.

Coordination & Communication

• Coordinate with internal departments, legal teams, auditors, registrars and transfer agents (RTA), and external consultants.
• Support special projects and assignments undertaken by the Company Secretarial Department.

Educational Qualification

• Graduate in Commerce, Law, Management, or related discipline.

Experience

• Fresh graduate or up to 1 year of relevant internship/training experience in Secretarial, Legal, or Compliance functions.
• Exposure to listed company compliance will be an added advantage.

Required Skills & Competencies

• Strong documentation and record-management skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Good written and verbal communication skills.
• Attention to detail and high level of accuracy.
• Ability to maintain confidentiality and professionalism.
• Strong organizational and time-management skills.

Key Attributes

• Integrity and ethical conduct.
• Willingness to learn and take ownership of assigned tasks.
• Ability to work collaboratively with cross-functional teams.
• Proactive and detail-oriented approach to compliance and governance matters.

Interested candidates can share their updated resume on [email protected]